全职 Personal Assistant to CEO - Office Manager 工作, 薪水, Armstrong Asia 公司招聘中 - Ricebowl

Armstrong is seeking an experienced and highly resourceful Office Manager & Personal Assistant to CEO.

The role combines general office administration with support for CEO priority management, cross-functional project coordination and stakeholder engagement. Working closely with the CEO and other leaders across Armstrong's regional businesses, the incumbent will help translate CEO priorities into well-organised actions, ensure timely follow-through and provide the CEO with clear and relevant information for decision-making.

Other than overseeing overall office administration, this role includes supervision of a junior administration executive, support corporate communications and coordinate selected cross-functional initiatives with relevant leaders.

We are looking for someone who is a fast learner, highly organised, discreet and comfortable operating with leaders. The successful candidate is not expected to be a subject-matter expert in every business function, but must be able to learn quickly, structure unfamiliar issues and ensure that priorities move from discussion to execution.

Responsibilities

CEO Priority & Executive Support

• Manage and prioritise the CEO's calendar, meetings, engagements and travel arrangements.
• Understand the CEO's priorities and ensure time and attention are allocated appropriately.
• Prepare meeting agendas, briefing materials, presentations and relevant background information to distribute to attendees.
• Manage sensitive information and communications with a high level of confidentiality and discretion.
• Coordinate selected CEO-sponsored initiatives across functions and Overseas Business Units.
• Maintain action trackers, milestones and agreed deliverables.
• Consolidate updates and provide the CEO with concise progress reports.
• Coordinate selected cross-functional projects, working with relevant functional leaders and subject-matter experts to organise stakeholders, information and follow-through including highlighting delays, risks or issues requiring CEO attention.

CEO Priority & Executive Support

• Manage and prioritise the CEO's calendar, meetings, engagements and travel arrangements.
• Understand the CEO's priorities and ensure time and attention are allocated appropriately.
• Prepare meeting agendas, briefing materials, presentations and relevant background information to distribute to attendees.
• Manage sensitive information and communications with a high level of confidentiality and discretion.
• Coordinate selected CEO-sponsored initiatives across functions and Overseas Business Units.
• Maintain action trackers, milestones and agreed deliverables.
• Consolidate updates and provide the CEO with concise progress reports.
• Coordinate selected cross-functional projects, working with relevant functional leaders and subject-matter experts to organise stakeholders, information and follow-through including highlighting delays, risks or issues requiring CEO attention.

Office Management

• Coordinate the day-to-day office operations
• Supervise and provide guidance to the administration executive for travel booking and general administration
• Ensure high standards of responsiveness, accuracy and follow-through.
• Identify opportunities to improve office administration processes, information flow and productivity.

Digital Productivity & Continuous Improvement

• Use appropriate digital and AI-enabled productivity tools to improve meeting preparation, information management, action tracking and CEO Office efficiency.
• Identify opportunities to streamline repetitive administrative and coordination processes.
• Apply appropriate judgement regarding confidentiality, data security and accuracy when using digital and AI tools.

Experience

• Minimum 8 years of relevant working experience, preferably in executive support for senior regional leaders, business operations, project coordination, corporate affairs or similar roles.
• Demonstrated experience coordinating senior stakeholders and cross-functional initiatives.
• Experience supervising or coordinating a small team would be advantageous.
• Strong track record of managing multiple priorities and following through on agreed actions.
• Experience in a regional or multinational environment is preferred.

Qualifications

• Bachelor’s degree / Diploma in discipline. Equivalent relevant professional experience will also be considered.

Competencies

• Executive Judgement & Discretion: Exercise sound judgement in managing priorities, sensitive information and matters requiring CEO attention.
• Organisation & Prioritisation: Manage competing demands, changing priorities and multiple deadlines with strong attention to detail.
• Stakeholder Management: Build effective working relationships with senior leaders, colleagues and external stakeholders across different functions and cultures.
• Communication & Synthesis: Translate complex information into clear, concise and actionable briefings, presentations and communications.
• Business Curiosity & Adaptability: Learn unfamiliar business issues quickly, comfortable to ask effective questions to reduce unnecessary assumptions and work confidently across different functional areas.
• Execution & Follow-Through: Maintain momentum on agreed priorities, identify potential delays and ensure actions progress to completion.
• Digital Mindset: Confident in using productivity and AI-enabled tools appropriately to improve efficiency while maintaining confidentiality, accuracy and data security.