全职 EXECUTIVE ASSISTANT 工作, 薪水 up to SGD 7,000, Telekomunikasi Indonesia International Pte Ltd Central Region (Singapore) 公司招聘中 - Ricebowl

The Executive Assistant provides high-level, confidential administrative and strategic support to the CEO & Senior Vice President. Serving as a primary point of contact and liaison, the ideal candidate will manage complex schedules, travel arrangements, coordinate executive logistics, prepare high-impact documentation, and drive operational efficiency within the Management Office.

Description of Duties & Responsibilities

Provide comprehensive executive secretarial and administrative support to the CEO & Senior Vice President.

Manage the CEO’s calendar, appointments, meetings, and expense reimbursements.

Coordinate the CEO’s travel arrangements, including local accommodation, housing, and transportation for the CEO and his/her family.

Organise weekly meetings, including preparing agendas, recording and circulating minutes, and following up with stakeholders on their respective action items and deliverables.

Provide administrative and coordination support for Board Meetings and other HQ-related meetings.

Prepare and compile reports, presentations, briefing materials, and other documents required.

Coordinate travel arrangements for all employees, including but not limited to air tickets, ferry tickets, accommodation, and other related travel logistics.

Coordinate and host VIP visits, including arranging local transportation, meals, meetings, and other related hospitality requirements.

Perform any other duties and responsibilities as assigned from time to time.

Required Qualifications & Skills

Diploma or Bachelor’s Degree in Business Administration, Management, Secretarial Studies, or a related discipline.

Minimum 5 years of relevant experience in executive secretarial, executive assistant, personal assistant, or administrative support roles, preferably supporting senior management or C-suite executives.

Strong organisational and time-management skills, with the ability to manage multiple priorities and meet tight deadlines.

Excellent verbal and written communication skills, with strong proficiency in English. Proficiency in Bahasa Indonesia would be a strong advantage

Strong attention to detail, accuracy, and follow-through in managing tasks, schedules, documents, and arrangements.

High level of professionalism, discretion, and integrity, with the ability to handle confidential and sensitive information appropriately.

Excellent interpersonal and stakeholder management skills, with the confidence to interact professionally with senior management, Board members, employees, external partners, and VIPs.

Strong meeting coordination and follow-up skills, including agenda preparation, minute-taking, action tracking, and stakeholder follow-up.

Proficient in Microsoft Office applications, particularly Outlook, Word, Excel, and PowerPoint.

Ability to prepare professional reports, presentations, correspondence, and other business documents.

Strong travel coordination and logistical planning skills, with good attention to detail in managing complex itineraries and last-minute changes.

Resourceful, proactive, and capable of working independently with minimal supervision.

Flexible and adaptable, with the ability to respond effectively to changing priorities and urgent requests.

Possess a service-oriented mindset and the ability to maintain a high level of professionalism when managing VIPs and senior stakeholders.

Ability to work collaboratively across different departments, locations, and levels of the organisation.

TELEKOMUNIKASI INDONESIA INTERNATIONAL PTE. LTD (TELIN Singapore)

Telin Singapore is a subsidiary of PT Telekomunikasi Indonesia International, which in turn is a subsidiary of PT Telkom Indonesia (Persero) Tbk, a state-owned telecommunication and network service provider. Telin Singapore provides telecommunications services through its proprietary-owned, seamless submarine cables connectivity from Indonesia and Singapore to the rest of the world.