Coordinate crew deployment, rotations, sign-on, and sign-off arrangements for assigned vessels.
Source and screen suitable seafarers in accordance with vessel manning requirements and operational needs.
Maintain accurate crew records, personnel files, certification details, and employment documentation.
Verify that seafarers hold valid licenses, medical certificates, training credentials, and other required documents before deployment.
Arrange crew travel, accommodation, visas, work permits, and other logistical requirements for vessel assignments.
Liaise with vessel Masters, internal departments, manning agencies, and external parties on crewing schedules and personnel matters.
Monitor crew changes and manpower availability to ensure vessels remain adequately staffed and operationally ready.
Prepare employment contracts, joining instructions, crew lists, and other crewing-related documentation.
Support the administration of crew welfare, performance matters, training requirements, and employment-related queries.
Ensure crewing activities comply with company policies, applicable maritime regulations, flag-state requirements, and industry standards.
Requirements
Diploma or Degree in Maritime Studies, Human Resource Management, Business Administration, or a related discipline.
At least 2 - 3 years of relevant experience in crewing, marine personnel administration, ship management, or the maritime industry.
Good knowledge of maritime crewing practices, STCW requirements, seafarer documentation, and relevant regulatory requirements.
Proficient in Microsoft Office and comfortable working with crewing, HR, or personnel management systems.
Strong coordination, communication, organisational, and interpersonal skills, with the ability to manage multiple crew movements and time-sensitive requirements.