全职 Shipping - Documentation Assistant Manager 工作, 薪水 up to SGD 5,500, KIMBERLEY CONSULTING PTE. LTD. Islandwide (Singapore) 公司招聘中 - Ricebowl

Position: Shipping& Documentation Assistant Manager

Department: Cotton

Job Purpose

The Shipping &Documentation Assistant Manager is responsible for coordinating shipmentactivities, preparing and verifying export/import documentation, liaising withOrigins, shipping lines, banks, suppliers, and customers to ensure smooth andtimely delivery of goods while complying with international trade regulations,contractual requirements, and company policies.

KeyResponsibilities

ShippingCoordination

•                    Follow upand verify shipping instructions and ensure accurate shipment execution.

•                    Coordinatewith Origins, warehouses, suppliers to ensure cargo readiness.

•                    Monitorshipment schedules and ensure timely dispatch of cargo.

•                    Trackshipments and proactively manage delays, transshipments, and exceptions.

•                    Coordinatewith Origins on export and import shipments from booking through to finaldelivery.

•                    Monitorand ensure that the shipment-to-payment cycle for all shipments is completedwithin the target cycle time.

DocumentationManagement

1.           Ensure documentation complies with contract terms,customer requirements, and country-specific regulations.

2.           Maintain accurateshipping records and document filing systems.

3.           Prepare, review, andprocess shipping documentation, including:

•            Commercial Invoices

•            Packing Lists

•            Bills of Lading

•            Certificates of Origin

•            Insurance Certificates

•            PhytosanitaryCertificates

•            BeneficiaryCertificates

•            Other shipping andtrade-related documents

Letter of CreditDocumentation

•                    Reviewsales contracts and Letters of Credit to ensure compliance.

•                    Monitor LCexpiry dates, shipment deadlines, and presentation periods.

•                    Prepareand submit LC negotiation documents within stipulated timelines.

•                    Liaisewith banks regarding document presentation, discrepancies, and payment status.

•                    Resolvedocumentation discrepancies to facilitate smooth collection of payment.

Customer &Supplier Coordination

•                    Communicateshipment status and documentation updates to customers.

•                    Coordinatewith Origins, agents, and customers regarding shipment arrangements.

•                    Respondpromptly to customer enquiries relating to shipping and documentation matters.

Compliance &Regulatory Requirements

•                    Ensurecompliance with international trade regulations and company procedures.

•                    Complywith import requirements and customs regulations for destination countries.

•                    Maintaincompliance with internal audit and record retention requirements.

Qualifications& Experience

Education

Diploma or equivalent.

Experience

•                    5 years ofexperience in shipping, logistics, export documentation, or international tradeoperations.

•                    Experiencehandling Letters of Credit and documentary collections is preferred.

•                    Working ina trading industries environment is an advantage.

Skills &Competencies

Technical Skills

•                    Strongknowledge of international shipping procedures and Incoterms.

•                    Familiaritywith export and import documentation requirements.

•                    Understandingof Letter of Credit processes and UCP 600 guidelines.

•                    Proficiencyin Microsoft Office applications, particularly Excel.

Soft Skills

•                    Strongattention to detail and accuracy.

•                    Excellenttime-management skills.

•                    Effectivecommunication and interpersonal skills.

•                    Ability towork under pressure and meet tight deadlines.

•                    Problem-solvingand analytical thinking.

•                    Ability tomanage multiple shipments and priorities simultaneously.

Key PerformanceIndicators (KPIs)

•            Timely shipment execution.

•            Accuracy of shipping and LCdocumentation.

•            Reduction in documentationdiscrepancies.

•            On-time submission of bankingdocuments.

•            Compliance with customer andregulatory requirements.

•            Customer satisfaction andresponsiveness.