Shared Accounts Payable (AP)

JOB DESCRIPTION

Key Responsibilities

·   Ensure workflows and processes are properly recorded in accordance with standard operating procedures (SOPs).

·   Ensure timely processing of staff claims and vendor invoices.

·   Ensure timely processing of payments, including GIRO and telegraphic transfer (TT).

·   Perform monthly statement of account (SOA) reconciliations.

·   Prepare AP-related journals and adjustments and ensure timely month-end closing.

·   Prepare monthly schedules for analysis and audit purposes.

·   Review payments and manual invoices for selected entities.

·   Support the team with workflow and system issues and provide guidance where needed.

·   Support and respond to AP-related queries from internal customers, including headquarters and centres, and external customers, including vendors.

·   Conduct team meetings, including coordination and assistance with meeting notes.

·   Ensure proper administration of AP transactions, including filing, documentation, shared-drive housekeeping, and archiving.

·   Support data collation and analysis for workflow improvement.

·   Provide backup support for other business units, urgent matters, and other accounts orad-hoc Finance duties as assigned.