全职 Admin - Executive Support 工作, 薪水 up to SGD 3,500, Singapore Corporate Services Pte. Ltd. Southeast (Singapore) 公司招聘中 - Ricebowl

Company Overview

OA Group of Companies (“OA GoC”) includes Singapore Corporate Services and OA Assurance, delivering assurance, compliance, and advisory services. With over 50 professionals and 500+ clients, OA GoC fosters growth through tailored corporate solutions and a vibrant, supportive culture.

Job Summary

We are seeking a responsible and detail-oriented Admin & Executive Support to manage daily administrative operations and coordinate with management and internal teams, ensuring smooth office functions and effective communication.

Responsibilities

Provide administrative support to senior management, directors, and internal teams to facilitate efficient operations

Coordinate calendars, schedule meetings, send reminders, and manage follow-up actions to ensure timely completion of tasks

Organize meeting logistics including room bookings, refreshments, preparation of materials, and visitor arrangements to support smooth events

Arrange travel, accommodation, transport, visa support, and prepare detailed itineraries to streamline executive travel

Prepare, compile, format, and organize documents, reports, presentations, meeting notes, and supporting materials for management and teams

Track tasks, action items, deadlines, approvals, and follow-ups to maintain project momentum and accountability

Handle confidential information and administrative documents with discretion and professionalism to protect sensitive data

Liaise with internal teams to gather information, follow up on pending matters, and ensure timely submission of documents or updates

Support coordination between management and departments to enhance communication and operational efficiency

Assist in preparing internal announcements, notices, meeting agendas, minutes, and summaries to document and communicate key information

Maintain trackers for follow-up items, approvals, deadlines, and administrative matters to ensure organized workflows

Coordinate company-wide meetings, internal events, staff activities, business visits, and management visits to foster engagement

Maintain filing systems, documentation, trackers, registers, and shared folders to ensure easy access and record integrity

Support document preparation, filing, scanning, archiving, and retrieval to maintain comprehensive records

Organize important records, correspondence, and supporting documents for accessibility and compliance

Assist in preparing task handover notes, process guides, and workflow documentation to support continuity of administrative tasks

Support basic statutory, regulatory, or internal compliance-related administration to uphold company standards

Manage general office administrative tasks including supplies, stationery, pantry items, courier arrangements, and office upkeep to maintain a functional work environment

Maintain admin records, filing systems, trackers, and shared folders to support office organization

Attend to visitors, guests, vendors, and external parties professionally to represent the company positively

Verify visitor details such as name, company, purpose, host, appointment time, and meeting venue before escalation to ensure security and proper access

Coordinate visitor arrangements for management, clients, vendors, and external guests to facilitate smooth interactions

Provide backup support to the Admin team during leave, urgent matters, or peak periods to ensure continuous office operations

Perform other ad-hoc administrative and coordination tasks as assigned to support team needs

Required competencies and certifications

At least 2 to 3 years of administrative experience in professional services, corporate services, accounting, legal, or office environments

Proficiency in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook

Strong organizational and time-management skills to manage multiple tasks and meet deadlines

Ability to prepare, organize, and maintain documents, trackers, meeting notes, and administrative records

Professional communication skills for effective interaction with internal staff, clients, vendors, and external parties

Detail-oriented, responsible, discreet, and capable of handling confidential information appropriately

Ability to work independently and collaboratively within a team

Preferred competencies and qualifications

Prior experience supporting senior management, directors, or executive administrative matters

OA Group of Companies: Your Gateway to a Dynamic and Fulfilling Career

At OA Group of Companies (“OA GoC”), we don’t just provide services; we craft success stories. With our two esteemed brands, Singapore Corporate Services (“SCS”) and OA Assurance (“OAA”), we are redefining excellence in assurance, compliance, and advisory services. SCS, our compliance and advisory arm, and OA Assurance, our assurance arm, work in tandem to offer comprehensive solutions to our clients.

The Core of OA GoC: Our People

At the core of OA GoC are our three dedicated partners and a vibrant team of over fifty professionals. Together, we form a formidable force in the corporate world, committed to offering tailored solutions that resonate with the unique needs of our clients. Our portfolio boasts over five hundred satisfied clients, a testament to our growing expertise and our evolution into more than just a service provider. We are partners in the truest sense, dedicated to propelling businesses forward in a dynamic corporate landscape.

Why Join OA GoC?

OA GoC isn’t just a workplace; it’s a launchpad for your professional aspirations. Here’s why you should consider joining us:

Vibrant work culture

: Step into an environment brimming with youth and energy. Our team’s spirit is infectious, and our workplace buzzes with ideas and innovation.

Flexibility for work-life harmony

: We understand the importance of balance. Our flexible working arrangements ensure you can excel at work while enjoying a fulfilling personal life.

Unmatched professional growth

: Propel your career with our plethora of professional development opportunities. At OA GoC, learning never stops.

Supportive learning environment

: Our culture of openness and collaboration makes it easy for everyone to seek guidance and support not just from the department in-charge but from any member of the team.

Be More Than Just an Employee

Join OA GoC and be part of a journey that transcends the conventional employer-employee relationship. Here, you’re not just a part of the team; you’re a vital contributor to a shared vision. We offer more than jobs – we offer careers that make a difference, bring peace of mind, and drive businesses and individuals toward their zenith.

Embark on Your Journey with OA GoC

Are you ready to be part of a team that’s shaping the future of the corporate world? At OA GoC, your career is a journey of growth, learning, and triumphs. Come, be a part of our story, and let’s forge new paths together.