全职 Executive Assistant to The Directors (Business Operations & Projects) 工作, 薪水 up to MYR 7,000, PI Interactive Sdn. Bhd. Selangor 公司招聘中 - Ricebowl

We’re Looking For Someone Who

• Is exceptionally organised and detail-oriented.

• Possesses strong planning and project coordination skills.

• Is proactive, resourceful and solutions-driven.

• Communicates confidently and professionally with people at all levels.

• Is able to manage multiple priorities in a fast-paced environment.

• Has excellent follow-up and execution discipline.

• Can work independently while collaborating effectively across different teams.

• Is comfortable coordinating people without relying on formal authority.

• Demonstrates maturity, sound judgement and a high level of integrity.

• Enjoys improving processes and bringing structure to dynamic environments.

Preferred Qualifications & Experience

• Diploma or Bachelor’s Degree in Business Administration, Management, Marketing, Communications or a related discipline.

• 2–5 years of experience in Executive Support, Business Operations, Project Coordination, Account Management or similar roles.

• Experience coordinating multiple projects across different stakeholders.

• Strong organisational and documentation skills.

• Proficiency in Microsoft Office, Google Workspace and common project management tools (e.g. Trello, Asana, ClickUp, ************* or similar).

• Experience in marketing, advertising, media or creative industries is an added advantage.

Key Responsibilities

1. Executive & Business Operations Support

• Work closely with the Directors to coordinate day-to-day business priorities and operational matters.

• Assist in preparing reports, proposals, presentations and internal business documentation.

• Coordinate meetings, prepare agendas, record meeting minutes and track follow-up actions.

• Ensure management decisions are documented and communicated effectively to relevant team members.

• Handle confidential business information with professionalism and discretion.

• Provide administrative support that contributes to smooth business operations.

2. Project Management & Execution

• Coordinate and monitor multiple company projects and strategic initiatives simultaneously.

• Develop project timelines, milestones and implementation plans.

• Track project progress and proactively identify potential delays or execution risks.

• Follow up with internal teams to ensure deliverables are completed according to schedule.

• Maintain organised project documentation and progress reports.

• Escalate operational issues and bottlenecks to Management where appropriate.

• Support the successful execution of company initiatives from planning through completion.

3. Team Coordination & Management Support

• Act as the operational liaison between Management and internal teams.

• Translate management directives into clear and actionable tasks.

• Coordinate cross-functional collaboration to ensure projects move forward efficiently.

• Follow up with team members on outstanding action items and deliverables.

• Provide guidance and clarification on management expectations when required.

• Help maintain accountability, visibility and alignment across ongoing initiatives.

• Assist Management in monitoring overall project and team progress.

4. Marketing & Brand Operations

• Coordinate the execution of marketing campaigns and internal brand initiatives.

• Manage project timelines for content production and campaign deliverables.

• Liaise with designers, content creators, media partners and other stakeholders to ensure timely execution.

• Coordinate content approvals between Management and the creative team.

• Maintain content calendars, campaign trackers and planning documents.

• Ensure marketing activities are organised, properly coordinated and executed according to schedule.

Note: This role focuses on coordination, planning and execution management rather than content creation or creative production.

5. Administrative & Office Operations

• Support general office administration and internal operational matters.

• Assist in preparing HR-related documents, internal communications and company announcements where required.

• Maintain organised filing systems and business documentation.

• Coordinate procurement, vendor communication and office-related administrative tasks.

• Assist in organising internal meetings, company activities and business events.

• Support continuous improvement by documenting workflows and standard operating procedures (SOPs).

• Undertake ad-hoc projects and assignments as delegated by Management.

What Success Looks Like

Success in this role means:

• Projects are delivered on time and remain well organised.

• Team members clearly understand priorities and follow through on commitments.

• Directors spend less time coordinating daily execution and more time focusing on strategic business growth.

• Internal communication is structured, timely and effective.

• Marketing initiatives and operational activities progress smoothly with minimal oversight.

• Administrative processes are handled efficiently and accurately.

• Operational challenges are identified early and resolved proactively.

• 5 Working Days
• Allowance Provided
• Annual Leave
• Medical and Hospitalisation Leave
• EPF
• SOCSO
• Performance Bonus