全职 Administrative Assistant 工作, 薪水 up to MYR 3,500, Good Foodie Media Selangor 公司招聘中 - Ricebowl

Requirements

• Diploma or equivalent qualification in Business Administration, Office Management, or a related field.

• Minimum 1 years of experience in reception, administration, or office management roles.

• Fresh graduates are welcome to apply.

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

• Good verbal and written communication skills in English and Bahasa Malaysia; Mandarin is an added advantage.

• Well-organized, detail-oriented, and able to handle multiple tasks independently.

• Professional appearance and pleasant personality.

• Strong interpersonal and customer service skills.

Position Summary

We are seeking a friendly, organized, and proactive Receptionist cum Admin to manage front desk operations and provide administrative support to ensure the smooth day-to-day running of the office. The ideal candidate should possess strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities

• Manage the reception counter and serve as the first point of contact for visitors, guests, and vendors.

• Welcome guests, register visitor attendance, and direct them to the appropriate meeting rooms or personnel.

• Answer and screen incoming phone calls, take messages, and handle general enquiries professionally.

• Receive, sort, and distribute incoming parcels, deliveries, and correspondence.

• Maintain and organize reception and storage areas.

Meeting Room Management

• Coordinate and manage meeting room reservations.

• Ensure meeting rooms are clean, presentable, and ready for use at all times.

• Replenish drinking water, refreshments, and meeting room supplies when necessary.

Office Facilities & Building Management

• Liaise with building management on office-related matters, including maintenance requests, access cards, parking matters, loading bay permits, and office facilities.

• Coordinate repair and maintenance works for office equipment, furniture, and facilities.

Compliance & License Management

• Monitor renewal deadlines and coordinate timely renewals for business licenses and fire extinguishers.

• Liaise with relevant authorities, vendors, and service providers regarding compliance matters.

Office Administration

• Assist with flight, hotel, transportation, and travel-related bookings for employees and management.

• Collect and distribute mails from the building mailbox room.

• Maintain office supplies inventory and coordinate purchases when required.

• Manage filing, documentation, and administrative records.

• Monitor office cleanliness and coordinate cleaning schedules with appointed cleaners or service providers.

• Ensure cleaning supplies and pantry necessities are adequately stocked.

• Manage and maintain records of incoming products, parcels, and campaign materials, ensuring proper labeling, tracking, and storage in designated areas.

• Monitor storage inventory and capacity, and coordinate with respective PICs to clear, return, dispose of, or remove completed campaign items to maintain an organized storage area.

• Perform any other ad-hoc duties assigned by management.

• EPF
• SOCSO
• EIS
• Annual Leave
• Medical and Hospitalisation Leave
• Annual Bonus
• Allowance Provided
• 5 Working Days