全职 Compliance & Shipping Administrator/Assistant 工作, 薪水 up to MYR 4,500, Manpower Staffing Services (Malaysia) Sdn. Bhd. Selangor 公司招聘中 - Ricebowl

MAIN PURPOSE OF THE JOB:

Responsible for ensuring that effective completion of compliant processes at all times, overseeing the record keeping and production of critical documents associated to distribution activities across storage, import and export. This person ensures that licensing, processes and shipping documentation which are required for the effective daily operations and champions the adherence to internal policies, industry regulations, legal and Health & Safety standards.

Operating in a key part of our Supply Chain, the Compliance Clerk will oversee the production and storage of critical customs and shipping documentation, liaise closely with local agents and shipping partners to ensure timely and accurate receipt, storage and distribution of goods.

Another key requirement of the role is to create and produce Commercial Invoices and relevant supporting documents for customs and shipping purposes, provide technical support in line with Shipping regulations and complete carrier bookings

MAIN RESONSIBILITIES:

•Ensure all required business licenses are valid, in place, and that their terms and conditions are consistently adhered to. Monitor and support operational compliance across inventory management, auditing procedures, and internal processes.

•Ensure timely and accurate goods booking in/booking out in company business systems

•Ensure 100% accuracy of Inventory data in PKFZ customs records and internal company business systems.

•Ensure all shipments are prepared in accordance with distribution and shipping regulations, including correct picking, auditing, packing, and labelling.

•Take accountability for the production of all essential shipment documentation, including commercial invoices, Dangerous Goods notes, Proof of Export and packing lists. Guarentee the accuracy of documentation, audit prepared consignments and make necessary arrangements based on shipment contents and criteria.

•Coordinate with appointed shipping agents to arrange efficient air and sea freight logistics solutions and manage the conformance of partners to desired schedules and collection arrangements.

•Ownership of Shipping Enquiries and requests for core and ad-hoc arrangements. Where required support operations to resolve.

•Identify and implement opportunities to improve efficiency within logistics and compliance processes.

•Ensure all customs documentation is correctly prepared and maintained, supporting timely import and export clearance. Work closely with our dedicated agent and local agents to ensure that goods are cleared in good time, records are available and any requests for clarification are handled swiftly.

•Oversee and take ownership of external site or process audits, ensuring readiness and compliance at all times.

•Ensure the availability of operational consumables required to support day-to-day activities.

•Monitor staff training compliance, ensuring all employees are up to date with required certifications and regulatory training.

•Support the management in the implementation of inventory compliance and quality assurance (ICQA) processes and procedures, not limited to stock take, validating stock position, managing discrepancies, cycle counts and product inspections.

•Support the management and implementation of environmental and Health & Safety policies, processes, and procedures

Key Performance Measures

•Inventory Accuracy in Internal & PKFZ Customs records

•Stock booked in / out accurately.

•Shipment accuracy and timeliness of goods receipt and dispatch.

•License and certification compliance.

•Effective production and storage of essential documentation.

•Proven experience producing essential shipping documentation including commercial invoices and packing lists. (Essential)

•Knowledge of IATA/IMDG regulations, able to produce DGNs (Essential with in date certification desirable).

•Understanding of shipping modes and requirements.

•Work experience in PKFZ (desirable)

•Understanding of PKFZ operational and customs compliance requirements (desirable)

•Strong IT skills and computer literate

•Good English communication (Written & Verbal)

•Good organisation Skills.

•Problem solving skills

• Annual leave and sick leave
• KWSP and SOCSO
• Annual Leave
• Medical and Hospitalisation Leave
• EPF
• SOCSO
• EIS
• Medical Insurance
• Annual Bonus
• 5 Working Days
• Overtime Pay