全职 Document Controller (JB) 工作, 薪水, Weichai Singapore Pte Ltd Johor 公司招聘中 - Ricebowl

Overview:

We are seeking a detail-oriented and highly organized Document Controller to support the management and coordination of project documentation for data centre projects across the APAC region. This role is critical in ensuring that all project documents are properly controlled, stored, and accessible throughout the project lifecycle, in compliance with company, regulatory, and industry standards.

Key Responsibilities:

1.Document Management & Control

• Register, track, file, and maintain all project documentation, including contracts, drawings, specifications, RFIs, meeting minutes, reports, and change orders.
• Maintain an efficient and well-organized document control system for both electronic and physical records.
• Ensure all documents are accurately version-controlled, regularly updated, and uploaded to SharePoint or other designated platforms.
• Work closely with project teams to ensure timely document submission in accordance with quality and compliance requirements.
• Utilize document management platforms such as Autodesk Construction Cloud, Procore, PMWeb, or similar systems to manage project documentation.
• Operate basic software tools including AutoCAD, Autodesk applications, Microsoft Office, and Microsoft Project.
• Apply standard project document numbering systems and understand basic technical terminology used on construction sites.

2.Document Distribution & Control

• Distribute project documentation to contractors, suppliers, consultants, and internal stakeholders in a timely and accurate manner.
• Manage document revisions, approvals, and transmittals across multiple project teams.
• Ensure all stakeholders are using the correct and latest document versions and are promptly informed of any updates or changes.

3.Collaboration & Coordination

• Act as the primary point of contact for all document-related queries and issues.
• Liaise with Project Managers, Engineers, and other project personnel to collect, review, and distribute required documentation.
• Assist in the preparation of project reports, presentations, and other documentation as needed.

4.Compliance & Quality Assurance

• Ensure all project documentation complies with company policies, regulatory requirements, and project-specific standards.
• Support internal and external audits by providing accurate, complete, and readily accessible documentation.
• Participate in the development, implementation, and continuous improvement of document control procedures and workflows.

5.Travel and Site Support (APAC)

• Travel to project sites across the APAC region as required to oversee document control processes and ensure consistency across locations.
• Support local site teams with document management activities, including document reviews and compliance checks.

Requirements:

• Diploma or Bachelor’s degree in Project Management, Engineering, or a related discipline.
• Minimum 3 years of experience in document control, preferably within data centre, construction, or infrastructure projects.
• Proven experience managing documentation across multiple project locations.
• Strong working knowledge of document control systems and platforms.
• Ability to work effectively in a fast-paced, multi-project environment with competing priorities.
• Strong attention to detail, organizational, and time-management skills.
• Ability to work independently, take initiative, and collaborate effectively within a team.
• Willingness and flexibility to travel across the APAC region when required.
• Experience with data centre projects is an advantage.