全职 SECRETARY (SINGAPOREAN-PR ONLY) 工作, 薪水 up to SGD 4,000, PRESTIGE PRODUCTS DISTRIBUTION PTE. LTD. Central Region (Singapore) 公司招聘中 - Ricebowl

(Reporting to CEO and Group Financial Controller)

Job Responsibilities:

Secretary

·      Assist and support Group CEO and Senior Management in scheduling meetings, appointments and performing concierge services.

·      Make reservations including amendments for air tickets and hotel bookings, and limousine services for the CEO, Management Staff, employees and travelling guests.

·      Assist in Work Pass and VISA renewals and applications for employees and guests who are visiting Singapore or travelling overseas whenever required.

·      Answer phone calls, take messages and handle all correspondence.

·      Maintain diaries and arrange appointments.

·      Maintain and supervise pantry supplies, stationery, toiletries, and other office consumables.

·      Supervise cleaners and ensure the office environment is neat and well-maintained.

·      Type, prepare and collate reports. Remind finance managers to furnish their annual budget, financial reports, inventory reports, aging reports, sales reports, etc.

·      Ensure proper filing of documents.

·      Prioritize workloads.

·      Implement new procedures and administrative systems.

·      Liaise with relevant organizations and clients.

·      Coordinate mailshots and similar publicity tasks.

·      Log or process bills or expenses.

·      Act as a receptionist and/or meet-and-greet clients/guest.

·      Recruit, train and supervise junior staff.

·      Ensure accurate and timely payment of bills.

·      Neat, sharp and meticulous.

·      Ability to communicate with all levels.

·      Ability to work long hours and participate in ad-hoc projects.

·      Occasionally assist on bookings over weekends.

Personal Assistant

·      Run personal errands.

·      Prepare specialized reports.

·      Familiar with Online Banking.

·      Keepa record of all personal expenses and ensure settlement of bills on a timely basis.

·      Manage schedule.

·      Look into meals and other dietary requirements.

·      Maintain the utmost confidentiality with sensitive information.

·      Other ad-hoc duties as assigned.

Job Requirements:

·      Minimum Diploma preferred.

·      Good command of spoken and written in English.

·      Proficient in MS Office & Goggle Calendar.

·      Meticulous and organized.

·      Abilityto work independently and as part of a team.

·      Abilityto handle confidential information with discretion.

·      Ability to multitask and prioritize tasks effectively.

·      Comfortable to work in fast paced environment.

Short-listed candidates will be notified.