全职 Administrative Assistant 工作, 薪水, Dexian Asia Pacific Pulau Pinang 公司招聘中 - Ricebowl

We're Hiring: Administrative Assistant – III

Location: Penang, Malaysia

Work Arrangement: Hybrid

Contract Duration: 3 Years

Experience: Minimum 5+ years of administrative experience

We are looking for a proactive, highly organized, and detail-oriented Administrative Assistant – III to provide administrative and executive support to 2–3 directors working across Singapore/Beijing and Seattle time zones.

The ideal candidate should be comfortable managing multiple priorities, coordinating schedules and travel, handling confidential information, and working with stakeholders across different regions.

Key Responsibilities

• Manage calendars, schedule meetings, and adjust priorities based on changing business needs.
• Coordinate domestic and international travel arrangements and related logistics.
• Review emails, meeting requests, and documents to determine urgency and ensure timely action.
• Track quarterly budget utilization, invoice submissions, and new vendor onboarding.
• Coordinate logistics for internal and external meetings, virtual sessions, and in-person events.
• Handle confidential business documents and sensitive correspondence with discretion.
• Support general administrative activities, including ordering office supplies and coordinating departmental requirements.
• Collaborate with senior and executive administrators to ensure smooth planning and coordination.
• Manage multiple administrative projects while maintaining accuracy and meeting deadlines.

Minimum Requirements

• At least 5 years of administrative experience in a fast-paced, cross-cultural environment.
• Strong proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.
• Excellent organizational, time-management, calendar-management, and multitasking skills.
• Strong written and verbal communication skills.
• Ability to work independently with minimal supervision.
• Excellent attention to detail and ability to maintain confidentiality.
• Strong coordination and stakeholder-management skills.

Important Information

• Candidates must currently be based in Malaysia.
• This is a hybrid opportunity based in Penang.
• The position is offered on a 3-year contract.
• Immigration sponsorship is not available for this position.

Interested candidates are welcome to apply directly or reach out to learn more about this opportunity.

Feel free to share this opportunity with professionals who may be a suitable match!

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