Job Summary

Responsible for overseeing the day-to-day operation, maintenance and upkeep of the company’s facilities, ensuring that the premises, equipment and related services are maintained in a safe, functional and efficient condition.

Key Responsibilities

1. Facility & Building Management

Oversee the daily operation and maintenance of office/building facilities.
Conduct regular inspections to identify maintenance, safety and facility-related issues.
Coordinate repairs and maintenance works to ensure issues are resolved promptly.
Monitor the condition of common areas, office spaces, meeting rooms and other facilities.
Ensure the workplace is clean, safe and properly maintained.

2. Maintenance & Vendor Management

Coordinate with contractors, suppliers and service providers for maintenance and repair works.
Obtain quotations and assist in evaluating vendors where required.
Monitor contractors’ work and ensure services are delivered according to agreed requirements.
Maintain records of maintenance contracts, service schedules and vendor information.
Follow up on outstanding repair and maintenance matters.

3. Safety & Compliance

Assist in ensuring the premises comply with relevant safety, health and building requirements.
Coordinate periodic inspections, servicing and testing of relevant equipment and systems.
Maintain records of inspections, certificates, licences and maintenance activities.
Assist in emergency preparedness, fire safety and evacuation arrangements.

4. Utilities & Cost Monitoring

Monitor electricity, water, waste management and other facility-related expenses.
Identify opportunities to improve operational efficiency and reduce unnecessary costs.
Assist in monitoring facility-related budgets and expenditures.

5. Office & Operational Support

Coordinate office renovation, relocation, space planning and facility improvement projects when required.
Manage office furniture, equipment and facility-related assets.
Respond to employees’ facility-related requests and coordinate necessary actions.
Support company events and other operational activities involving facilities.

6. Documentation & Reporting

Maintain proper records of maintenance activities, service contracts, quotations and invoices.
Prepare regular reports on facility conditions, maintenance issues and ongoing projects.
Maintain preventive maintenance schedules and ensure timely follow-up.

Requirements

Diploma/Degree in Facilities Management, Property Management, Business Administration, Engineering or a related field.
Relevant experience in facilities, building management, administration or operations is an advantage.
Good communication, coordination and problem-solving skills.
Able to coordinate with contractors, suppliers and internal departments.
Good organisational and time-management skills.
Able to work independently and handle multiple tasks.
Basic knowledge of workplace safety, building maintenance and facility operations.
Proficient in Microsoft Office and relevant administrative systems.

Key Competencies

Facility & maintenance coordination
Vendor management
Problem-solving
Cost awareness
Safety awareness
Communication & coordination
Documentation and reporting
Time management
Attention to detail

Job Types: Full-time, Permanent

Pay: RM2,500.00 - RM3,500.00 per month

Benefits:

Cell phone reimbursement
Free parking
Health insurance
Maternity leave
Opportunities for promotion
Parental leave
Professional development

Work Location: In person

Walta Centre Of Excellence Sdn. Bhd.