RESPONSIBILITIES:

Shipping Coordination

Coordinate local and international shipments via sea, air, and land.
Liaise with freight forwarders, shipping lines, customs agents, suppliers, and transport providers.
Prepare and verify shipping documents (Invoice, Packing List, B/L, COO, SI, etc.).
Monitor shipment schedules, ETD/ETA, and provide delivery updates.
Arrange cargo bookings, container loading, and delivery schedules.
Coordinate customs clearance and ensure compliance with import/export regulations.
Handle shipping issues such as delays, damaged cargo, and missing documents.

Purchasing

Prepare and issue Purchase Orders (POs) according to purchasing requirements.
Follow up with suppliers on order confirmations, production schedules, shipment readiness, and delivery timelines.
Communicate with suppliers regarding orders, shipment schedules, and documentation.
Verify freight costs and supplier invoices before payment.

Food Import Industry

Coordinate import permit applications and ensure compliance with DVS, MAQIS, Halal, and other regulatory requirements.
Verify product labels and import documents before shipment to ensure compliance with Malaysian regulations.
Coordinate temperature-controlled (reefer) shipments and monitor cold chain requirements.
Monitor product shelf-life requirements and ensure compliance with customer specifications.
Liaise with overseas suppliers on production schedules, shipment arrangements, and document submission timelines.
Coordinate with regulatory authorities, freight forwarders, and customs agents to ensure smooth import clearance.
Maintain accurate records of import permits, shipping documents, and regulatory approvals for audit and compliance purposes.

Administrative

Coordinate with Warehouse, Sales, QA, Finance, and other departments to ensure smooth order fulfilment.
Maintain proper filing of shipping and purchasing documents.
Prepare shipping and purchasing reports as required.

REQUIREMENTS

Can speak in English, Bahasa Malaysia & Mandarin to effectively communicate with Mandarin-speaking clients.
Proven at least 2-3 year experience as an invoice administrator, stock controller, or similar role.
Experienced in shipping line is an added advantages.
Min possess SPM.
Strong analytical and problem-solving skills.
Ability to prioritize tasks and manage time effectively.
Proficiency in MS Office, especially Excel, and Autocount accounting software.
Excellent communication and interpersonal skills.
Location: Seksyen 25 Shah Alam, Selangor

Pay: RM2,000.00 - RM3,500.00 per month

Benefits:

Work Location: In person

Tehmag Foods Corporation Sdn Bhd