Key Responsibilities

Administration

Manage daily office administrative operations and ensure smooth workflow.
Handle incoming calls, emails, correspondence, and document filing.
Maintain company records, contracts, licenses, and administrative documentation.
Manage departmental schedules, coordinate meeting arrangements, and organize logistics for team activities and events.
Manage office supplies, purchases, and vendor coordination.
Assist management with reports, presentations, and administrative support.

Accounting & Finance Support

Issue invoices, quotations, payment vouchers, and official receipts.
Process supplier invoices and monitor accounts payable.
Monitor customer payments and assist in accounts receivable collection.
Perform data entry and maintain accounting records in the accounting system.
Assist with bank reconciliations and monthly financial reports.
Prepare supporting documents for auditors, tax agents, company secretaries, and government authorities.
Track company expenses and maintain proper documentation.
Assist with payroll preparation, EPF, SOCSO, EIS, and statutory submissions.
Compliance & Record Keeping
Ensure proper filing and maintenance of accounting and administrative records.
Monitor contract renewals, licenses, insurance, and compliance deadlines.
Maintain confidentiality of financial and company information.

Skills & Competencies

Knowledge of basic accounting principles and bookkeeping.
Proficient in Microsoft Excel, Word, and accounting software (e.g, Autocount, SQL).
Strong numerical and analytical skills.
Excellent organizational and time management abilities.
High level of accuracy and attention to detail.
Good communication and interpersonal skills.
Ability to handle confidential information professionally.

Preferred Qualifications

Jag Prop Sdn Bhd

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