The Production Executive plays a key role in the planning, coordination, and execution of event productions. This role requires a strong interest in event structures, materials, and technical setups, as well as hands-on involvement in managing production logistics, suppliers, and budgets. The ideal candidate is detail-oriented, cost-conscious, and passionate about turning creative concepts into safe, functional, and impactful event experiences.

Key Responsibilities

Event Production & Execution

Plan, coordinate, and oversee the production of event structures including stages, booths, trussing, backdrops, flooring, and custom builds.
Ensure all event setups meet safety, quality, and technical standards.
Be present on-site during load-in, show days, and dismantling to manage production operations.

Materials & Technical Knowledge

Possess strong knowledge of event-related materials such as wood, metal, fabric, acrylic, LED, print materials, and modular systems.
Advise on suitable materials and production methods based on design intent, budget, and venue constraints.
Work closely with designers, suppliers, and fabricators to ensure feasibility and accuracy.

Costing & Budget Control

Prepare production cost estimates and quotations
Source materials and vendors to achieve the best balance of quality and cost
Track production expenses and ensure projects stay within approved budgets
Identify cost-saving opportunities without compromising safety or quality

Vendor & Supplier Management

Liaise with suppliers, contractors, and technical partners (e.g. fabricators, AV, lighting, rigging, logistics)
Negotiate pricing, timelines, and deliverables
Monitor supplier performance to ensure deadlines and specifications are met

Project Coordination

Work closely with account, creative, and operations teams to understand event requirements
Develop production schedules and ensure timely delivery of all components
Handle permits, venue regulations, and technical requirements where necessary

Problem Solving & On-Site Management

Anticipate and resolve production issues quickly and efficiently
Adapt to last-minute changes and unexpected challenges during event execution
Ensure smooth communication between all production stakeholders on-site

Creative In Action International Sdn Bhd