Smart Screen Asia Hiring! Full Time Purchasing Clerk in Sabah, Earn up to MYR 1,600 - Ricebowl

Key Responsibilities

Purchasing Administration

• Receive and review Purchase Requisitions (PR) from departments.
• Prepare and issue Purchase Orders (PO) to approved suppliers.
• Obtain quotations from suppliers and compare pricing, quality, and delivery terms.
• Follow up with suppliers on order confirmations and delivery schedules.
• Ensure all purchase documents are properly completed and approved before processing.

Supplier Coordination

• Communicate with suppliers regarding product availability, pricing, delivery status, and outstanding orders.
• Maintain good relationships with suppliers to ensure reliable supply.
• Assist in sourcing new suppliers when required.
• Report supplier delivery delays and quality issues to the Purchasing Executive or Manager.

Spare Parts Procurement

• Process orders for:
• Motorcycle spare parts
• Genuine and aftermarket parts
• Tyres and batteries
• Lubricants and engine oils
• Workshop tools and equipment
• Accessories and riding gear
• Cleaning materials and workshop consumables
• Ensure urgent workshop requirements are fulfilled promptly to avoid service delays.

Inventory Support

• Coordinate with the warehouse to verify stock availability before purchasing.
• Monitor stock levels and notify the Purchasing Executive when items reach reorder levels.
• Assist with stock counts, inventory reconciliation, and reporting.
• Help maintain accurate inventory records.

Documentation & Record Keeping

• Maintain proper filing of Purchase Orders, quotations, invoices, Delivery Orders (DO), and supplier correspondence.
• Update purchasing records and supplier databases in the ERP or inventory system.
• Ensure procurement documentation is complete and available for audit purposes.

Invoice & Payment Support

• Match Purchase Orders, Delivery Orders, and supplier invoices before submitting them to the Finance Department.
• Resolve discrepancies related to pricing, quantities, or deliveries with suppliers.
• Assist in tracking supplier payments when required.

Cross-Department Coordination

• Liaise with Workshop, Service Advisors, Warehouse, Sales, Rental Operations, and Finance to ensure timely procurement.
• Support urgent purchases required for customer service, repairs, or rental fleet maintenance.
• Communicate delivery updates to the relevant departments.

Compliance

• Follow company procurement policies and procedures.
• Ensure purchases are made from approved suppliers whenever possible.
• Maintain confidentiality of supplier pricing and commercial information.
• Comply with workplace safety and company regulations.

Job Requirements

Education

• SPM, Certificate, Diploma, or equivalent qualification in Business Administration, Purchasing, Logistics, Supply Chain Management, or a related field.

Experience

• Minimum 1–3 years of experience in purchasing, procurement, warehouse, or inventory administration.
• Experience in the motorcycle, automotive, spare parts, workshop, or rental industry is an advantage.
• Fresh graduates with good administrative skills are encouraged to apply.

Pay: RM1,500.00 - RM1,600.00 per month

Work Location: In person