SM Pharmaceuticals Hiring! Full Time Human Resources Officer (Generalist) in Kedah, Earn up to MYR 3,500 - Ricebowl

Job Description

1. Recruitment & Selection

• Manage end-to-end recruitment activities.
• Prepare and post job advertisements on recruitment platforms.
• Screen resumes and shortlist suitable candidates.
• Arrange interviews with hiring managers.
• Conduct reference and background checks.
• Prepare offer letters and employment contracts.
• Coordinate onboarding and orientation programmes.
• Maintain recruitment reports and vacancy status.

2. Payroll Administration

• Prepare monthly payroll accurately and on time.
• Verify attendance, overtime, leave, allowances and deductions.
• Process salary adjustments, increments and bonus payments.
• Ensure statutory deductions (EPF, SOCSO, EIS, PCB) are correctly processed.
• Prepare payroll reports and reconciliation.
• Maintain confidentiality of payroll information.

3. HR Administration

• Maintain employee personal files and HR records.
• Update HRIS/database.
• Prepare employment confirmation, transfer, promotion and disciplinary letters.
• Monitor probation confirmations.
• Issue employee letters and certificates as required.
• Prepare HR reports and manpower statistics.

4. Employee Relations

• Address employee enquiries regarding HR matters.
• Support disciplinary investigations and domestic inquiries.
• Assist in handling grievances and employee complaints.
• Promote positive employee engagement activities.
• Ensure compliance with company policies.

5. Performance Management

• Coordinate probation and annual performance appraisals.
• Monitor KPI and appraisal completion.
• Assist managers in implementing performance improvement plans.
• Prepare performance analysis reports.

6. Learning & Development

• Coordinate internal and external training programmes.
• Maintain employee training records.
• Identify training needs with department heads.
• Monitor training effectiveness.
• Coordinate HRD Corp claims where applicable.

7. Compensation & Benefits

• Administer employee medical claims and benefits.
• Monitor annual leave, medical leave and other leave records.
• Assist in salary benchmarking exercises.
• Coordinate employee insurance matters.

8. Statutory Compliance

• Ensure compliance with the Employment Act, Industrial Relations Act and other relevant legislation.
• Prepare documentation for government agencies.
• Handle EPF, SOCSO, EIS and Income Tax matters.
• Support labour office or statutory audits when required.

9. HR Policies & SOP

• Assist in developing and updating HR policies.
• Ensure HR SOPs are implemented consistently.
• Communicate HR policies to employees.
• Recommend process improvements.

10. Foreign Worker Administration (if applicable)

• Coordinate work permit renewals.
• Monitor passport validity and permits.
• Liaise with immigration, FOMEMA and external agencies.
• Maintain foreign worker records.

11. Employee Engagement

• Organise company events and staff activities.
• Coordinate employee recognition programmes.
• Support CSR initiatives.
• Conduct employee satisfaction surveys.

12. General Duties

• Prepare monthly HR reports and management reports.
• Support ISO, GMP and audit requirements.
• Maintain confidentiality of HR information.
• Perform any other duties assigned by the HR & Admin Manager or Management.

Job Requirement

Education

• Bachelor's Degree or Diploma in Human Resource Management, Business Administration or related field.

Experience

• Minimum 2–3 years of HR Generalist experience.
• Experience in payroll processing is an advantage.

Manufacturing or pharmaceutical industry experience is preferred

Pay: RM2,500.00 - RM3,500.00 per month

Benefits:

• Meal allowance
• Professional development

Work Location: In person