Supersave Group Hiring! Full Time HR - Payroll Assistant (Retail Operations) in Selangor, Earn up to MYR 4,000 - Ricebowl

ROLE: HR & Payroll Assistant (Retail Operations)

INTRODUCTION:-

Supersave Group is a growing retail group specialising in home & living products with multiple retail outlets across Malaysia.

We are looking for a responsible and detail-oriented HR & Payroll Assistant to support our expanding retail team.

This position focuses primarily on payroll processing, employee records management, recruitment support, and HR administration. The successful candidate will also provide operational administrative support to our retail outlets, including licensing, documentation, and coordination matters.

This is a suitable opportunity for candidates who want to gain broader exposure in Human Resource management within a retail environment.

KEY RESPONSIBILITIES:-

A. Human Resource & Payroll Management (Main Responsibility)

• Prepare and process monthly payroll using SQL Payroll System.
• Ensure accuracy of salary calculations, overtime, allowances, deductions, and attendance records.
• Maintain and update employee records, including: i. Personal information, ii. Employment contracts, iii. Leave records, iv. Attendance records, v. Payroll information etc.
• Assist in monthly statutory submissions: i. EPF, ii. SOCSO, iii. EIS, iv. PCB / LHDN related matters etc.
• Handle employee enquiries relating to: i. Salary matters, ii. Leave applications, iii. Attendance, etc.
• HR policies and procedures
• Prepare HR reports and documentation when required.
• Ensure proper filing and documentation of HR records.

B. Recruitment & Retail Manpower Support

• Support recruitment activities for retail outlets, including:
• Posting job advertisements.
• Screening applicants.
• Arranging interviews.
• Preparing recruitment reports.
• Coordinate with outlet managers regarding manpower requirements.
• Assist in onboarding new employees:
• Offer letters
• Employee documentation
• Staff registration
• Orientation arrangements
• Maintain recruitment database and employee movement records.
• Support retail outlets in manpower-related matters.

C. Retail Operations Administrative Support

When HR and payroll activities are completed, provide administrative support to retail operations, including:

1. Licensing & Compliance

• Monitor and coordinate renewal of:
• Business / premise licenses
• Fire extinguisher servicing
• Lift maintenance records
• Other relevant company licenses
• Maintain proper records of compliance documents.
• Assist with submissions through relevant portals such as MyKKP or other government systems.

2. Outlet Administration Support

• Prepare, maintain, and organize outlet operation documents (softcopy & hardcopy).
• Coordinate outlet administrative requirements.
• Follow up with vendors regarding:
• Repairs
• Maintenance works
• Equipment servicing
• Assist with office and outlet facility matters:
• Printer
• Internet
• Air-conditioning
• General office equipment

3. Staff & General Administration

• Manage staff uniform requests and distribution.
• Maintain office supplies, stationery, and pantry inventory.
• Handle general administrative duties:
• Filing
• Data entry
• Scanning
• Documentation
• Assist with staff claims, petty cash, and operational purchases.
• Prepare supporting documents for Accounts Department.

REQUIREMENTS:-

• Diploma / Degree in Human Resource Management, Business Administration, or related field.
• Minimum 2 years experience in HR administration and payroll processing preferred.
• Hands-on experience with SQL Payroll System is highly preferred.
• Familiar with Malaysian statutory requirements:
• EPF
• SOCSO
• EIS
• PCB
• Experience handling retail / frontline employees is an added advantage.
• Fresh graduates with strong HR internship exposure may be considered.

SKILLS & COMPETENCIES:-

• Good knowledge of payroll processes and HR administration.
• Proficient in Microsoft Excel and Word.
• Familiar with SQL Payroll or HR management systems.
• Good attention to detail, especially payroll accuracy and employee records.
• Able to communicate effectively with employees from different levels.
• Independent, organised, and able to manage deadlines.
• Willing to support retail operational requirements when needed.

WHY JOIN US?

• Opportunity to grow together with a fast-expanding retail group.
• Exposure to complete HR operations including payroll, recruitment, and employee management.
• Learn retail manpower management across multiple outlets.
• Career development opportunities.

Pay: RM2,800.00 - RM4,000.00 per month

Benefits:

• Cell phone reimbursement
• Free parking
• Opportunities for promotion
• Professional development

Ability to commute/relocate:

• Balakong: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• 1. Have you managed recruitment for retail/frontline employees?

2. Are you comfortable supporting retail outlet administrative matters when required?
3. How many maximum pax of payroll you ever handle?

Education:

• Diploma/Advanced Diploma (Required)

Experience:

• SQL: 1 year (Required)

Willingness to travel:

• 25% (Preferred)

Work Location: In person