RiDiK Hiring! Work from Home Contract Administrator in Federal Territory, Earn up to MYR 5,000 - Ricebowl

About the role

Contract Administration of both third party vendor and internal contracts throughout the contract lifecycle from pre-contract signing to contract renewal and termination.

This includes tasks and activities relating to support for contracting administration strategy, contract set up, and the ongoing administration to drive increased value from vendors and reduce risk.

Key responsibilities

· Follow the Group Technology IT Contract Management Guidelines (“SOP”) including associated process flows for all new and existing contracts.

· Key responsibilities include:

§ Logging new requests and tracking to closure in the respective project trackers/pipelines to assist the Contract Managers;

§ Managing the contract expiry pipeline and making updated where required;

§ Sharing existing contracts when requested by stakeholders;

§ Sharing contract-related artifacts when requested by stakeholders;

§ Performing simple drafting using templates, i.e. adding or verifying entity names and addresses, signatory names, with a goal of advancing to more complex drafting;

§ Managing contract signing activities between company and third-party vendors;

§ Identifying existing contracts within the contract library that can be leveraged;

§ Uploading contract and supporting documents to contract library and vendor performance systems;

§ Advising stakeholders on contract process-related questions; and

§ Communications to stakeholders on changes, requirements, or seeking approvals.

o Support managing the contract:

§ Ensuring the contract library is maintained and there are no expired contracts by utilising the Contract Expiry Tracker;

§ Generating reports on upcoming contract renewals;

§ Maintain the supplier contact database with emails and other contact details;

§ Storing key contract-related artifacts once a contract has been signed, or throughout the life of a contract;

§ Assisting with contract stamping requirements for contracts used in Malaysia; and

§ Assisting with remediation tasks related to contracts.

· Support development of best practice processes, templates and guidance documents and advise stakeholder on the processes, templates and documents.

· Drive continuous improvement in administering and managing both contracts and vendors.

Key Performance Indicators:

· Accuracy and completeness of the contract library

· Accuracy and completeness of the project trackers/pipelines

· Assisting with the renewal of contracts in a timely manner – i.e. prior to expiry;

Processing metrics – e.g. time taken for certain processes, volume of contracts.

Communication Requirements

Internal –

· The majority of communications internally will be of an advisory nature to contract owners who require new contracts or renewal of existing contracts; and

· Other key stakeholders include Group Legal, Group Sourcing, and local country Technology teams – a collaborative communication style is expected with each.

External –

· Notifications of contract status to external vendors; and

· Ability to build good relationships with external vendors.

Minimum Job Requirements:

· Education –

o University graduate.

· Experience –

o Minimum 3 years of administrative work experience;

o Experience in:

§ Contract Management or Procurement, preferably in IT Sector; and Financial Services an advantage.

· Special skills

o Strong communication and interpersonal skills;

o Ability to work in dynamic environment;

o Strong organisation skills;

o Strong analytical skills;

o Detail oriented;

o Ability to understand basic contract principles;

o Project delivery focus; and

o Ability to liaise within cross functional teams.

Reporting Structure and Supervisory / Managerial Responsibilities

· No specific supervisory/managerial responsibilities.

· This role reports to the Associate Director, Vendor Performance Management and IT Governance, with tasks and projects on the ground assigned by the Senior Manager, Contract Management.

Pay: From RM5,000.00 per month

Application Question(s):

• Are you open to contact based job? one-year, renewable

Language:

• Mandarin (Preferred)

Work Location: Hybrid remote in Kuala Lumpur (Kuala Lumpur)