Stellar Learning Pte Ltd Hiring! Work from Home Finance and Contracts Administrator in - Ricebowl

Position Overview

The Finance and Contracts Administrator supports the financial, operational and contractual administration of Stellar Learning across its global operations. Based in Singapore, the role is responsible for managing accounts receivable and accounts payable activities, administering contractor agreements, supporting contractor billing and on-charge arrangements, and contributing to operational compliance and process improvement initiatives.

Initially, the role will be a fully remote/work from role (with the possibility of hybrid working in the future) and provides contract coordination, financial administration and operational support services to Stellar Learning's clients, partners and contract resources worldwide.

This position plays a key role in ensuring the accuracy, efficiency and compliance of Stellar Learning's financial and contractual processes.

Key Responsibilities

Accounts Receivable & Student Finance Administration

• Manage the end-to-end accounts receivable process for Stellar Learning.
• Raise and issue customer, partner and student invoices in a timely manner.
• Monitor debtor balances and follow up outstanding payments.
• Process commission payments, student and company payments, and support reconciliation and financial reporting activities as required.
• Manage contractor cost recovery and on-charge invoicing arrangements with partner organisations.
• Investigate and resolve billing discrepancies and payment queries.

Accounts Payable Administration

• Manage accounts payable processes for Stellar Learning and other global operations, including supplier onboarding and invoice processing.
• Raise and manage purchase orders and maintain accurate records within the expense management system.
• Prepare supplier payment runs and ensure payments are made within agreed terms.
• Reconcile supplier statements and resolve discrepancies.
• Maintain strong relationships with suppliers and internal stakeholders.

Contractor & Contract Administration

• Administer Stellar Learning's global contractor workforce, including contract creation, execution, renewals and record management.
• Manage contractor onboarding and contract documentation.
• Maintain accurate contractor registers and supporting records.
• Coordinate contractor invoicing and ensure contractor costs are accurately tracked and reconciled.
• Liaise with contractors, clients, partners and internal stakeholders regarding contractual, invoicing and payment matters.

Operational & Administrative Support

• Support continuous improvement initiatives across financial, contractual and operational processes.
• Maintain confidentiality and handle sensitive financial, student, contractor and operational information appropriately.
• Build and maintain positive working relationships with internal and external stakeholders.
• Undertake other duties as reasonably directed.

Selection Criteria

Essential

• Experience managing Accounts Receivable and/or Accounts Payable functions.
• Experience with invoice generation, reconciliations, debtor management and supplier payments.
• Strong numerical and financial administration skills.
• Experience working with multiple stakeholders across different countries and time zones.
• Strong written and verbal communication skills.
• Strong attention to detail and a high level of accuracy.
• Ability to prioritise competing deadlines and work autonomously in a fast-paced environment.
• Proficiency in Microsoft Office applications, particularly Excel, Word and Outlook.
• Experience using financial systems such as Xero, Quickbooks or similar accounting platforms.
• Ability to work independently while also collaborating within a team environment.
• Eligibility to work in Singapore.

Desirable

• Experience working within higher education, training providers or professional-services organisations.
• Familiarity with data-privacy compliance requirements (GDPR, PDPA)
• Experience managing cost recovery, charge-back or on-charge billing arrangements.
• Exposure to UK and/or Singapore accounting processes.

Pay: From $60,000.00 per year

Work Location: Remote