PAHLAWAN DINAMIK SDN BHD Hiring! Full Time Admin - Procurement - Tender Executive (Seri Iskandar, Perak) in Perak, Earn up to MYR 2,300 - Ricebowl

Job Title: Admin / Procurement & Tender Executive

Department: Administration / Procurement

Reporting To: Head of Department / Manager

### Job Summary

Responsible for managing administrative operations, procurement activities, and tender documentation processes to ensure smooth business operations, compliance with company procedures, and timely delivery of required goods and services.

### Key Responsibilities

1. Administrative Management

* Manage daily administrative tasks including documentation, filing, correspondence, and record maintenance.

* Prepare reports, letters, memos, and other administrative documents.

* Coordinate meetings, schedules, and internal communications.

* Maintain proper documentation and ensure records are updated and organized.

* Support other departments with administrative requirements.

2. Procurement Management

* Handle purchasing activities including sourcing, quotation requests, and purchase orders.

* Identify and evaluate potential suppliers based on price, quality, and delivery performance.

* Negotiate with suppliers to obtain competitive pricing and favourable terms.

* Prepare and process Purchase Requisitions (PR), Purchase Orders (PO), and related documents.

* Monitor order status, delivery schedules, and supplier performance.

* Maintain procurement records and supplier database.

3. Tender Management

* Coordinate tender processes from preparation until submission.

* Review tender requirements, specifications, and submission deadlines.

* Prepare tender documents, including quotations, compliance documents, and supporting information.

* Liaise with internal teams and suppliers to gather required tender information.

* Ensure tender submissions are complete, accurate, and submitted within the required timeframe.

* Maintain tender records and track tender outcomes.

4. Vendor & Supplier Coordination

* Communicate with suppliers regarding quotations, deliveries, invoices, and issues.

* Develop and maintain good working relationships with vendors.

* Assist in supplier evaluation and performance monitoring.

*5. Compliance & Documentation*

* Ensure procurement activities comply with company policies and procedures.

* Maintain confidentiality of company documents and tender information.

* Assist in audits by providing necessary procurement and administrative records.

### Requirements

* Diploma / Degree in Business Administration, Procurement, Management, or related field.

* Experience in administration, procurement, or tender management is an advantage.

* Good knowledge of purchasing processes and documentation.

* Strong organizational and time management skills.

* Good communication and negotiation skills.

* Proficient in Microsoft Office (Word, Excel, PowerPoint).

* Able to work independently and manage multiple tasks.

### Key Skills

* Procurement & sourcing

* Tender preparation and submission

* Vendor management

* Documentation control

* Administrative coordination

* Negotiation skills

* Attention to detail

* Time management

Pay: RM2,000.00 - RM2,300.00 per month

Benefits:

• Cell phone reimbursement
• Maternity leave
• Parental leave

Work Location: In person