NORTH BORNEO LOGISTICS SDN. BHD. Hiring! Full Time Accounts - Admin Executive - Logistics in Sabah, Earn up to MYR 2,500 - Ricebowl

Role Purpose

The Accounts & Admin Executive is responsible for managing daily customer freight billings, independently verifying high-volume operational and creditor invoices, and overseeing general office administrative functions.

Because this role operates within a fast-paced freight forwarding and transport environment, the executive must possess a strong understanding of shipping terminology, costing structures, and vendor disbursements to ensure accurate financial data integrity, tight expense control, and full digital audit readiness.

Key Responsibilities1. Freight Billing & Invoicing (Accounts Receivable)

• Perform accurate daily issuance of customer invoices, debit notes, and credit notes using SQL Accounting Software.
• Cross-reference and verify billings against operational source documents, including House Bills of Lading (HBL), transport job sheets, delivery orders (DOs), container tracking sheets, and customs declarations.
• Manage complex split-billing scenarios based on international shipping terms (e.g., separating local handling charges and main freight according to FCA/FOB terms).
• Monitor outstanding customer statements and assist management with tracking collections and aging debtor reports.

2. Logistics Creditor & Supplier Management (Accounts Payable)

• Receive, track, and meticulously verify all incoming vendor invoices—including shipping lines, port authorities (demurrage, detention, storage), customs brokers, fuel suppliers, and transport sub-contractors—against agreed rates and internal job folders.
• Identify, investigate, and resolve rate or volume discrepancies with suppliers before inputting data into the system.
• Prepare payment vouchers, cheques, or online bank transfers, ensuring all required supporting documents (original vendor invoices, port receipts, POs) are fully attached, cross-checked, and organized.

3. Financial Data Entry & Reconciliation

• Execute precise, daily entry of all financial transactions and operational disbursements into the SQL system to maintain a live, up-to-date general ledger.
• Perform monthly reconciliation of supplier/liner statements against company SQL records to catch discrepancies early.
• Conduct monthly bank reconciliations to ensure system ledger balances perfectly match official bank statements.
• Assist management with month-end closing procedures, ensuring all operational job files are financially closed and locked for the month.

4. Digital Archiving & Audit Readiness

• Enforce a strict "paperless-backup" workflow by scanning all invoices, payment vouchers, port receipts, and customs documents daily into the company’s digital filing system.
• Ensure digital folders are systematically organized by job number/date and mirror physical files for instant retrieval during internal or external audits.

5. General Office Administration

• Maintain a highly organized and secure physical filing system for all corporate, legal, and financial documentation.
• Handle incoming corporate correspondence, phone calls, and coordinate general office administrative tasks.
• Provide ad-hoc administrative support to the management team to streamline daily office workflows.

Job Requirements

• Industry Experience (Strict Requirement): Minimum 2–3 years of hands-on accounts experience strictly within the Freight Forwarding, Logistics, or Shipping industry. Must be fully comfortable handling freight billing, liner invoices, and port documentation.
• Education: Minimum Diploma/Advanced Diploma/Degree in Accountancy, Finance, Business Administration, or equivalent.
• Software Proficiency: Practical, intermediate-to-advanced knowledge of SQL Accounting Software is highly preferred. Good command of Microsoft Excel (for costing sheets) and Word.
• Core Competencies:
• Exceptional attention to detail, especially when cross-checking high volumes of logistics invoices against job folders.
• Highly organized with a strong habit of executing daily data entry and scanning to avoid backlog spikes.
• Strong professional integrity and commitment to maintaining data confidentiality.
• Language: Good written and spoken English and Bahasa Malaysia (Mandarin is an added advantage).

Pay: RM2,000.00 - RM2,500.00 per month

Education:

• Diploma/Advanced Diploma (Required)

Experience:

• Accounting: 1 year (Required)
• Logistics: 1 year (Required)

Location:

• Kota Kinabalu (Required)

Work Location: In person