Leppo Concrete Hiring! Full Time Purchasing Executive in Sabah, Earn up to MYR 3,500 - Ricebowl

Purpose of the Position

The Admin Executive is responsible for supporting the procurement process by sourcing materials, liaising with suppliers, processing purchase orders, and ensuring timely delivery of materials to project sites. The role ensures accurate record-keeping, monitoring of stock levels, and effective coordination between suppliers, site teams, and accounts, contributing to smooth and efficient operations.

Responsibilities & Duties

1. Supplier Sourcing & Liaison

• Source and liaise with suppliers for quotations, materials, and transport price lists.
• Maintain and update supplier contact lists, price lists, and purchasing records.
• Follow up with suppliers on delivery schedules and stock availability.

2. Purchase Orders & Documentation

• Prepare and process Local Purchase Orders (LPO) to suppliers for issuing raw materials to sites.
• Check and verify purchase documents and invoices before submission to accounts.
• File and organize purchase documents, invoices, and delivery orders properly.

3. Stock Monitoring & Material Coordination

• Monitor daily opening and closing stock from the Material Group (opening and closing balance).
• Check site buffer stock to prevent material shortages.
• Coordinate material deliveries and ensure timely replenishment.
• Communicate with site supervisors/coordinators regarding material requirements.
• Liaise with suppliers to arrange delivery and ensure materials reach the site on time.

4. Cost Control & Compliance

• Track supplier pricing trends and propose cost-saving opportunities.
• Ensure all purchases are made within approved budget limits.
• Ensure all procurement activities comply with company policies and standard operating procedures.
• Assist in audit preparation for procurement and material control.

5. Reporting & Administrative Support

• Prepare and update monthly reports as instructed by the Account Manager.
• Assist in preparing reports and summaries for Account Manager review.
• Handle supplier-related issues or delivery delays and escalate to management if unresolved.

6. Other Administrative Tasks

• Assist in arrangement of staff travel, accommodation, and meeting logistics.
• Support other departments with administrative tasks when required.

Pay: RM3,000.00 - RM3,500.00 per month

Benefits:

• Additional leave
• Cell phone reimbursement
• Free parking
• Maternity leave
• Opportunities for promotion

Work Location: In person