Quantephi Hiring! Full Time HR, Admin Executive in Federal Territory, Earn up to MYR 3,300 - Ricebowl

QuantePhi is a boutique licensed corporate finance advisor with heavy focus on M&A, restructurings, fundraising, and strategic business advisory.

We invite those who have the thirst for knowledge, a passion for continuous learning, and the drive to build a career with us. We are hiring an HR, ADMIN EXECUTIVE to join our team.

Key Responsibilities

• Manage daily office administration and ensure smooth workflow across departments.
• Organize office operations, procedures, and filing systems; maintain office conditions, repairs, and safety compliance.
• Oversee office supplies, equipment, and inventory levels.
• Handle financial tasks including payment issuance, billing, staff claims, reimbursements, petty cash, project-related records, and outstanding invoices.
• Ensure timely payments for the office rental, subscriptions (software, utilities, memberships), and statutory obligations.
• Liaise with statutory bodies (SST, HRDCorp, MOF, DBKL, CMSL) and manage license renewals, e-Invoices, and yearly reports.
• Coordinate meetings, events, and travel arrangements for senior staff; ensure facilities and devices are in good condition.
• Handle communication: emails, phone calls, correspondence, and client enquiries; act as first point of contact for stakeholders.
• Liaise with website coordinator to ensure company website content, updates, and compliance.
• Maintain accurate records, databases, and compliance documentation (audit records, bank statements, receipts, vouchers).
• Manage HR-related matters including recruitment, onboarding, medical insurance, leave records, and staff information updates.
• Build and maintain vendor relationships, negotiate contracts, and ensure timely delivery of services and supplies.
• Contribute to team effort by supporting corporate functions and administrative duties.
• Prepare and design wish cards/e-cards for upcoming events and festive occasions.

What we're looking for

• A bachelor's degree in HR, Administrative, Finance or a related field, with a strong academic record.
• 2-3 years of experience in HR, Administrative, Finance, or a similar role, preferably within the Banking & Financial Services industry.
• Strong analytical and problem-solving abilities.
• Exceptional communication and interpersonal skills.
• Proficiency in Microsoft Office suite, particularly Excel, Words and PowerPoint.
• A proactive, detail-oriented, and team-oriented approach to work.
• Well organized, adaptable, and good time management.

Pay: RM2,800.00 - RM3,300.00 per month

Benefits:

• Health insurance
• Opportunities for promotion
• Professional development

Ability to commute/relocate:

• Taman Tun Dr Ismail: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• How long is your notice period (if working)
• What is your current salary (in MYR / Month)
• What is your expected salary (in MYR / Month)

Experience:

• HR: 1 year (Required)
• Administration: 1 year (Required)

Work Location: In person