Space Plast SDN BHD Hiring! Full Time Admin in Kedah - Ricebowl

JOB DESCRIPTION

Position Title: Administration Manager
Department: Administration
Reporting To: General Manager / Managing Director (Malaysia)

1. POSITION SUMMARY

The Administration Manager is responsible for managing and overseeing all administrative operations to support smooth factory and office functions. This role acts as the key liaison between the Malaysia operations and the China head office, ensuring alignment of company policies, systems, and standards. The Admin Manager ensures efficient management of facilities, office services, company assets, and compliance with local regulations.

2. KEY RESPONSIBILITIES

A. Administration Management

• Plan, coordinate, and supervise daily administrative operations within the factory and office.
• Oversee office management, company vehicles, utilities, equipment maintenance, and general facility upkeep.
• Ensure all company licenses, permits, and legal documents are valid and renewed on time (e.g., business licenses, BOMBA, DOE, local authority, etc.).
• Implement and improve administrative systems, policies, and procedures to enhance operational efficiency.

B. Liaison & Coordination

• Act as the main communication bridge between Malaysia plant management and China HQ for administrative matters.
• Coordinate with various departments (HR, Finance, Production, Purchasing, etc.) to ensure smooth day-to-day operations.
• Handle communication and correspondence with government agencies, vendors, and service providers.

C. Human Resource & Office Support

• Support HR functions such as recruitment coordination, attendance monitoring, and employee record management.
• Assist in handling foreign worker management including work permit applications, renewals, and accommodations.
• Oversee employee welfare, canteen, hostel, and transportation arrangements in collaboration with HR.

D. Procurement & Asset Control

• Supervise procurement of office supplies, equipment, and services according to company guidelines.
• Maintain proper inventory and asset records for administrative equipment and materials.
• Ensure cost control and budgeting for administrative expenses.

E. Compliance & Safety

• Ensure compliance with local regulatory requirements (Labour Act, OSHA, Immigration, etc.).
• Work closely with the Safety and Security teams to maintain a safe and orderly working environment.
• Coordinate audits and inspections with authorities when required.

F. Reporting

• Prepare monthly administrative reports for management and HQ review.
• Maintain proper documentation and filing systems for all administrative and operational records.

3. QUALIFICATIONS & REQUIREMENTS

• Bachelor’s Degree / Diploma in Business Administration, Management, or equivalent.
• Minimum 5 years of experience in administrative or operations management, preferably in a manufacturing environment.
• Strong understanding of Malaysian business operations, labour laws, and regulatory procedures.
• Proficiency in Mandarin and English (to communicate effectively with China HQ and local staff).
• Strong leadership, coordination, and problem-solving skills.
• Good computer literacy (MS Office, email communication, document management systems).

4. CORE COMPETENCIES

• Leadership and organizational skills.
• Strong interpersonal and communication abilities (cross-cultural coordination).
• Attention to detail and ability to handle multiple tasks.
• High integrity and professionalism in handling confidential matters.
• Proactive, independent, and results-oriented.

5. WORKING CONDITIONS

• Based at manufacturing facility in Malaysia.
• Reports directly to local General Manager and dotted-line reporting to China HQ Administration Department.
• Standard office hours, with flexibility to handle urgent operational matters as needed.

Pay: RM1,960.01 - RM5,000.00 per hour

Benefits:

• Company car
• Free parking
• Maternity leave
• Opportunities for promotion
• Professional development

Work Location: In person