Borneo XHub Hiring! Full Time Administrative Executive in Sarawak, Earn up to MYR 7,000 - Ricebowl

1) Administrative Functions

• Liaise with internal and external stakeholders on venue rental.
• Liaise with the finance department on the issuance of billing for venue rentals/ sub-tenants.
• Monitor the payment from the renters and sub-tenants. To follow up on any delayed payments.
• Monitor and manage day-to-day food hall operations and sub-tenants.
• Monitor and ensure prompt replacement of vacated F&B stalls.
• Identify and compile prospective F&B stall operators and facilitate a meeting with the F&B Working Committee.
• Preparation of minutes of meeting for the F&B Working Committee Meetings.
• Monitor the budget for space and project management.
• Issue Purchase Requisitions (PR) in Esker and oversee the complete purchasing processthrough Goods Receipt Note (GRN).
• Provide oversight of vending machine operations, ensuring service reliability, stock availability, and compliance with agreed service levels.
• Strengthen contract and vendor management processes through effective performance monitoring, issue resolution, and adherence to contractual terms.
• Enhance monitoring of budget utilization and reporting, ensuring accurate tracking of expenses, cost control, and timely financial reporting.
• Able to leverage technology to improve efficiency, communication, and work processes.
• Support the Manager, Building Facilities, in the preparation of papers for Board of Directors, Executive Committee, and Executive Group meetings on tenancy-related approvals/project matters.

2) Legal Functions

• Liaise with the Head of Management Unit to assist in arranging for legal reviews to bedone, including follow-ups, and ensure the necessary documents comply with Universitypolicies and procedures.
• Liaise with Legal Counsel for price quotation for info/comparison & coordinate for the University, legal counsel review of Sub-Tenancy Agreement, letters or legal advice, getting authorized signatures for on-campus agreements in line with the financial delegation authority & coordinate sending for stamping at legal firm(s).
• Tracking of legal counsel responses for any price quotations, their reviews, and draftingof legal documents for the University.
• Arrange and coordinate the signing of Sub-Tenancy.
• Agreements for on-campus operators in line with financial delegation authority.
• Establish a register to track and monitor the progress of agreements being signed

3) Tracking Functions

• Ensure renewals of tenancies are timely, taking into consideration the timing to obtain delegated approvals.
• Ensure legal reviews are done and the Document Execution Form is completed, signed, and attached to the contract.
• Ensure contracts and instruments are signed with the company’s rubber stamp affixed bythe signing parties and stamped by LHDN.

4) Customer Service

• Collaborate with internal and external customers to better understand, anticipate, and meet the current and future needs of the branch campus university and its students in accordance with organizational expectations.
• Provide accurate information and advise the staff on unit policies and procedures.
• Able to work well with staff members from other departments to provide the best customer service.

JOB REQUIREMENTS

• A minimum of a Bachelor’s degree in a related discipline from a recognized institution with at least three (3) years of relevant working experience.
• Master’s degree holders can be considered.
• Excellent skills in written and spoken English.
• Good problem-solving, negotiation, and organizational skills.
• Ability to monitor, analyze, and report on relevant data and to identify lead indicators and take necessary action.
• Excellent interpersonal skills and able to work effectively in a consultative and team environment.
• Ability to handle more than one priority at a time and successfully prioritize tasks.
• Previous experience in an administrative capacity is highly desirable.
• Proven ability to manage clients, stakeholders, and business partners is highly desirable.
• Previous experience working in an institution of higher learning is preferable.

Pay: RM4,000.00 - RM7,000.00 per month

Location:

• Kuching (Preferred)

Work Location: In person