Mr Bagus Malaysia Hiring! Full Time Tender Admin in Sarawak - Ricebowl

Job Description

• Monitor and identify relevant tender, bid, Request for Proposal (RFP) or Request for Quotation (RFQ) opportunities from government portals, private sector sources, and internal pipelines.

• Prepare, compile, and review tender/bid document for both technical and commercial proposals. Ensuring completeness, accuracy, and compliance with tender requirements.

• Coordinate with internal stakeholders (e.g. technical team, finance, management) to gather required information/data (e.g. scope, costing, company credentials, certifications).

• Maintain and manage tender schedule/tracking log — including deadlines, submission dates, amendments, clarifications, and follow-ups.

• Manage vendor registration processes and maintain vendor / supplier database if required.

• Assist with contract documentation, award notices, and post-award administrative procedures (e.g. contract filing, correspondence, renewals/updates).

• Ensure all records related to tenders and contracts are properly organized, up-to-date, and easily retrievable.

• Communicate with clients, vendors, subcontractors, and relevant stakeholders regarding tender clarifications, submission confirmations, and follow-up queries.

• Provide general administrative support: e.g. scheduling meetings, documentation, correspondence, archiving, coordination with other departments as needed.

Requirements

• Diploma or Bachelor’s degree in Business Administration, Management, Procurement, or related field (or equivalent experience).

• Prior experience 1 years –3 years in tender administration, procurement support, contract administration, or related office-administrative role is preferred.

• Strong proficiency in Microsoft Office tools (Word, Excel, PowerPoint).

• Excellent organisational and administrative skills, with superb attention to detail and accuracy.

• Good communication skills (written and verbal), able to liaise with various internal and external stakeholders.

• Ability to handle multiple tasks / tenders concurrently and work under tight deadlines.

• High sense of integrity, confidentiality, and professionalism when handling sensitive documents and contracts.

• Able to follow up persistently and manage documentation and timelines effectively.