Seaboard Engineering Hiring! Full Time Senior HR Excecutive in Johor - Ricebowl

JOB DESCRIPTION

1.      HR Operations & Employee Administration

• Independently execute daily HR operational activities including onboarding coordination, employee movement processing, and offboarding administration.

• Maintain accurate employee records, HR database updates, and personnel file management in accordance with company standards.

• Manage attendance tracking, leave processing, overtime records, and monthly HR data consolidation for payroll and reporting purposes.

• Handle standard employee enquiries related to HR policies, leave, attendance, and documentation within defined guidelines.

• Document and escalate employee relations matters such as grievances and disciplinary cases to HR Manager when required.

• Coordinate employee engagement activities as scheduled by HR department.

2.      Foreign Worker, Expatriate & Hostel Management

• Manage end-to-end processing of foreign worker documentation including permit renewals, cancellations, updates, and basic compliance tracking.

• Liaise with recruitment agents, Immigration Department, and relevant authorities for submission and documentation follow-up.

• Process expatriate employment pass documentation including renewals, dependent passes, and onboarding paperwork.

• Maintain updated records of permit expiry, levy status, and worker documentation for compliance monitoring.

• Manage hostel licensing applications, dormitory administration, accommodation arrangements, and ensure compliance with government regulations and operational standards.

• Monitor permit expiry, levy status, accommodation records, and workforce movement to ensure uninterrupted operations and legal compliance.

• Maintain proper records, reports, and documentation related to foreign workers and expatriate employment.

3.      Payroll & Statutory Compliance

• Prepare and validate payroll inputs including attendance data, overtime records, and employee movement updates.

• Support monthly payroll processing by ensuring data accuracy and timely submission to payroll system or vendor.

• Coordinate statutory submissions including EPF, SOCSO, EIS, PCB, and HRDC under guidance of HR Manager or payroll provider.

• Maintain payroll documentation and ensure proper filing for audit and compliance purposes.

• Handle routine payroll-related queries and escalate complex issues to HR Manager or payroll vendor.

4.      Compliance, Administration & Reporting

• Ensure HR operational activities comply with Malaysian Employment Act and internal company procedures.

• Support audit preparation by organising HR documents, employee files, and statutory records.

• Prepare basic HR reports such as attendance summaries, headcount updates, and HR operational data.

• Monitor HR documentation deadlines such as permit renewals, contract expiries, and statutory submissions.

• Handle confidential matters with professionalism, integrity, and discretion at all times.

JOB REQUIREMENT

• Diploma or Bachelor’s Degree in Human Resource Management, Business Administration, or related field.

• Minimum 3–5 years of HR operational experience, preferably in manufacturing, marine, offshore, engineering, or similar industrial environments.

• Strong understanding of HR administration processes and Malaysian labour legislation.

• Hands-on experience in payroll support and foreign worker documentation is highly preferred.

• Able to work independently on assigned tasks within defined procedures and guidelines.

• Strong attention to detail, accuracy, and documentation discipline.

• Good communication skills and ability to handle employee interactions professionally.

• Proficient in Microsoft Office and HR systems.

• Able to work in a fast-paced operational environment with multiple deadlines.

SKILLS AND COMPETENCIES

• Strong leadership and people management capabilities.

• Strong understanding of industrial relations and employee engagement practices.

• Compliance-oriented mindset with strong analytical and organizational skills.

• Excellent documentation, reporting, and record management abilities.

• Ability to manage multicultural and operational workforce environments effectively.

• Strong stakeholder management and government liaison capabilities.

• Ability to balance strategic HR planning with hands-on operational execution.