HighSpark Pte Ltd Hiring! Work from Home Project - Training Coordinator in , Earn up to SGD 1,000 - Ricebowl

Job Brief

We are looking for a proactive and organised Part-Time Project & Training Coordinator to support the coordination of corporate workshops, trainer operations, and client communication.

This role is ideal for someone who enjoys managing timelines, coordinating stakeholders, and keeping projects organised using systems, trackers, and AI-powered workflows.

You will work closely with trainers, clients, and internal team members to ensure workshops and learning programmes run smoothly from preparation to delivery.This is a remote, part-time role suited for someone who is:

• organised and detail-oriented
• proactive in communication and follow-ups
• comfortable managing multiple projects simultaneously
• open to learning and using AI tools to improve workflows

Candidates will only be considered upon submission of the application form: *************

ResponsibilitiesProject & Training Coordination

• Coordinate end-to-end workshop preparation timelines
• Manage project trackers, deadlines, and follow-ups
• Coordinate logistics between clients, trainers, and internal stakeholders
• Ensure trainers receive required information and materials on time
• Support workshop operations including participant onboarding and scheduling
• Support training-related administrative tasks where required

Client & Stakeholder Communication

• Communicate professionally with clients through email, messaging, and virtual meetings
• Conduct follow-ups with clients for surveys, materials, participant information, and deadlines
• Support project kick-off and coordination meetings
• Ensure clients are updated on timelines, logistics, and next steps

Operations & Systems

• Maintain organised project trackers and documentation
• Support SOP improvements and operational workflows
• Explore and utilise AI tools, automation platforms, or productivity systems to improve coordination processes
• Support reporting and administrative coordination when required

Requirements & SkillsCore Requirements

• Strong organisational and time management skills
• Able to manage multiple concurrent projects and deadlines
• Strong written and verbal communication skills
• Proactive and responsive in follow-ups and coordination
• Comfortable using project management or collaboration tools
• Able to work independently in a remote environment
• Friendly, professional, and people-oriented communication style

Bonus Experience (Nice-to-Have)

• Experience in HR, Learning & Development, training coordination, or client servicing
• Familiarity with tools such as Lark, ClickUp, Notion, or similar systems
• Interest in AI tools, automation, or workflow optimisation
• Comfortable facilitating meetings or engaging with clients and trainers
• Experience supporting workshops, webinars, or training events

Tools We Use

• Lark
• Zoom
• ClickUp
• AI tools & automation platforms

What Success Looks LikeSuccessful candidates are typically:

• proactive without needing constant reminders
• organised and systematic in managing projects
• comfortable communicating with clients and trainers
• able to handle multiple projects calmly and independently
• willing to improve workflows using systems and AI tools

Join our collaborative and fast-moving team as we continue building smarter systems and impactful learning experiences.

Pay: $800.00 - $1,000.00 per month

Experience:

• HR, Learning & Development, training coordination: 2 years (Preferred)

Work Location: Remote