Hiring! Full Time Administrative - HR Assistant in Sarawak - Ricebowl

Job Description

The Administrative & HR Assistant provides administrative and human resource support to ensure smooth daily office operations. This role includes office coordination, HR documentation support, scheduling, data entry, travel arrangements, document handling, and assisting executives and directors with operational and administrative tasks.

The ideal candidate should be organized, proactive, detail-oriented, and capable of handling multiple responsibilities efficiently in a fast-paced environment.

Key Responsibilities

Administrative Support

• Provide general administrative support for daily office operations.

• Perform data entry and maintain accurate records, databases, and documentation.

• Manage correspondence, phone calls, emails, filing systems, and documentation.

• Coordinate meetings, appointments, and company activities.

• Arrange travel, accommodation, transportation, and itineraries for executives and directors.

• Send, collect, and dispatch company documents, parcels, and official correspondence when required.

• Maintain office supplies inventory and coordinate procurement activities.

• Prepare reports, letters, presentations, and administrative documents.

• Support management with ad hoc administrative tasks and special projects.

Human Resource Support

• Assist with recruitment coordination including interview scheduling and onboarding arrangements.

• Maintain employee records, attendance, leave, and HR documentation.

• Support preparation of employment letters, contracts, and HR-related documents.

• Coordinate staff activities, training sessions, and internal communications.

• Handle basic employee inquiries related to HR and administration matters.

• Ensure confidentiality and proper filing of employee information.

Qualification and Skills

• Diploma or Bachelor’s degree in Business Administration, Human Resources, Management, or related field preferred.

• Minimum 1–3 years of experience in administrative or HR support roles.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Strong organizational, multitasking, and communication skills.

• Ability to work independently and maintain confidentiality.

• Possess a valid Malaysian driving license and motorcycle license.

• Willing to travel and perform outdoor administrative duties when required.

• Good time management and attention to detail.

Experience

• Experience in office administration, data entry, and HR support functions preferred.

• Familiarity with scheduling, employee documentation, and office coordination.

• Experience supporting executives and directors is an advantage.

• Knowledge of Malaysian employment practices and administrative procedures is a plus.