Hokee Hiring! Full Time Maintenance Admin (Mandarin Speaker) in Selangor - Ricebowl

• Education: SPM, high school diploma, or equivalent; further education or certifications in business administration or facilities management is a plus.

• Experience: Minimum of 1-2 years in administrative roles, preferably in a facilities maintenance or retail environment.

• Skills: Proficiency in MS Office (Excel, Word) and familiarity with maintenance management software. Excellent communication skills, both written and verbal, to interact with internal teams and external vendors.

• Physical: Ability to perform general office duties, including filing, using a computer, and answering phones.

• Languages: Proficient in English, Mandarin, and Bahasa Malaysia.

• Travel: Occasional travel to various store locations may be required for vendor coordination or administrative support during store openings or maintenance activities.

1. Administrative Support

• Provide administrative assistance to the Maintenance Department, including filing, record-keeping, and managing maintenance documentation.

• Keep records of maintenance requests, repairs, and service logs up to date.

• Prepare reports on work orders, completed repairs, and maintenance schedules.

• Coordinate communication between maintenance technicians, store management, and vendors.

2. Vendor Coordination

• Help manage vendor relationships and maintain an updated list of approved vendors and service providers.

• Communicate with vendors about maintenance schedules, quotes, and work requirements.

• Monitor vendor performance to ensure compliance with company standards.

3. Inventory & Supplies Management

• Maintain accurate records of maintenance tools, materials, and supplies.

• Assist with ordering parts and materials, ensuring inventory is well-stocked.

• Track usage of supplies to avoid shortages and maintain efficient levels.

4. Scheduling & Budgeting Support

• Assist with preparing and managing maintenance budgets by tracking expenses.

• Coordinate schedules for routine inspections and preventive maintenance.

• Help plan and schedule major repairs, renovations, or upgrades.

5. Maintenance Documentation & Reporting

• Maintain and update all maintenance documentation, including warranties and service agreements.

• Ensure proper logging of maintenance activities for audits and reports.

• Generate and review monthly or quarterly reports on maintenance activities and costs.

6. Additional Duties

• Support the team with other administrative tasks or projects as needed.

• Assist in preparing reports, presentations, or meetings related to maintenance.

• Participate in training to enhance skills and knowledge.

• Medical benefits
• Annual Leave
• EIS
• SOCSO
• EPF
• Training Provided
• Medical and Hospitalisation Leave
• Allowance Provided