Innocera Marketing Hiring! Full Time Personal Assistant to Director in Johor, Earn up to MYR 4,500 - Ricebowl

• Candidate must possess at least a Diploma or Bachelor’s Degree in Business Administration, Secretarial Studies, Supply Chain, or a related field.

• Minimum 2–3 years of working experience as a Personal Assistant (PA), Executive Assistant, or Business Operations Executive.

• Experience in manufacturing, factory operations, or construction/building materials is highly preferred.

• Excellent proficiency in Microsoft Office, particularly MS Excel, for managing costing and inventory reports.

• Outstanding interpersonal and communication skills.

• Highly assertive yet diplomatic when following up on tasks with the factory, sales, and accounts teams.

• Must possess a valid driving license with a clean driving record and be comfortable driving outstation.

• High level of integrity, discretion, and professionalism when handling confidential business data.

• Fluency in English and Mandarin/Bahasa Malaysia is required to communicate effectively with diverse suppliers, customers, and team members.

Executive Support & Internal Liaison

The Core Bridge

• Cross-Department Coordination: Serve as the primary point of contact between the Director and internal departments. Actively track, follow up, and resolve pending matters daily.

• HQ Liaison: Coordinate closely with the HQ team to check stock availability and ensure smooth fulfilment of orders aligned with purchasing directives.

• Sales Team Alignment: Support the sales department by understanding and conveying requests between the Director and the sales team.

• Accounts Team Collaboration: Partner with the accounts department to ensure seamless processing of financial documents, verify invoices, and manage supplier payment cycles.

• Calendar & Schedule Management: Manage the Director’s daily agenda, filter meeting requests, and prioritize critical tasks.

• Outstation Travel & Logistics: Manage travel arrangements and willingly travel outstation as needed, including driving and transporting the Director, goods, or business associates.

• Filing & Documentation: Maintain strict confidentiality while managing comprehensive filing systems, corporate documentation, and executive records.

Business, Procurement & Sales Operations

• Supplier & Procurement Management: Act as the main liaison with external suppliers and execute the end-to-end purchasing workflow, including raising Purchase Requests (PR) and Purchase Orders (PO).

• Data Analysis & Reporting: Prepare monthly purchasing and stock utilization reports to assist the Director in making strategic stock procurement decisions.

• Costing Maintenance: Regularly monitor and update product costing sheets to ensure total accuracy in financial and production data.

• Competitive salary package matching experience
• EPF
• SOCSO
• EIS
• Outstation travel, petrol and toll allowances
• Annual Leave
• Medical Benefits
• Direct mentorship and career progression under senior management