Little Caliphs International Hiring! Full Time Admin Executive in Selangor, Earn up to MYR 2,000 - Ricebowl

• Minimum Diploma or Bachelor’s Degree in Business Administration, Supply Chain, Logistics, or related field.

• Fresh graduates are encouraged to apply, experience in customer service, sales administration, or order management is an advantage.

• Strong organizational and time-management skills with attention to detail.

• Good communication skills (verbal and written) in English and Bahasa Malaysia.

• Customer-oriented with problem-solving ability.

• Proficient in Microsoft Office (Excel, Word, Outlook) is an added advantage.

• Ability to multitask and handle order processing in a fast-paced environment.

• Experience in handling customer inquiries, sales orders, delivery schedules, and documentation will be an advantage.

• Positive working attitude, proactive, and willing to learn.

• Ability to work independently and as part of a team.

• High integrity and accountability in managing customer orders and records.

1. Executive & Personal Assistant Support

• Act as the primary Personal Assistant to the Chief Academic Officer.

• Manage CAOS calendar, meetings, appointments, and reminders.

• Prepare meeting agendas, minutes of meetings (MoM), follow-ups, and action trackers (iF needed).

• Handle confidential documents, correspondence, and sensitive academic information.

• Serve as the main point of contact between the CAO and internal/external stakeholders.

2. Academic Administration & Coordination

• Assist in coordinating academic programmes, initiatives, and implementations under the CAO.

• Support preparation and compilation of academic documents, proposals, reports, 5OPs, and guidelines.

• Assist in research, benchmarking, and content preparation related to early childhood education and academic development.

• Conduct research, content analysis, and benchmarking to strengthen academic inputs for training and professional development sessions conducted by the CAO.

3. Communication & Stakeholder Liaison

• Draft and manage official academic communications, emails, memos, and notices.

• Coordinate with internal departments, branch operators, trainers, and academic teams on behalf of the CAO.

• Ensure accurate dissemination of academic information and updates.

• Professionally handle incoming phone calls, emails, and messages, ensuring timely follon-up and accurate communication.

4. Documentation & Reporting

• Maintain organized filing systems for academic records, reports, and correspondence.

• Prepare summaries, presentations, and reports for management review.

• Provide comprehensive administrative and editorial support for academic materials, overseeing the process from initial development to final release, ensuring accuracy, quality, and proper documentation.

5. Strategic & Operational Support

• Support the CAO in strategic academic planning and execution.

• Provide administrative and operational support for academic projects as assigned.

• Coordinate and manage logistical arrangements, including travel bookings, accommodation, and related administrative requirements, to ensure smooth execution of academic and operational activities.

• Assist in processing director's claims and reimbursements, ensuring accuracy, compliance, and timely submission in accordance with organizational procedures.

6. General Office & Reception Duties

• Ensures the office environment is clean, presentable, and hospitable.

• Maintain office supplies and work stations for other colleagues.

• Assist in preparing information and research materials create and present.

• Attend company functions and networking events.

• Lunch provided
• Training is provided
• Achievement bonuses are awarded
• Salary increment and bonus provided based on KPI review.
• Medical claims (Medical claim)
• Panel clinics are provided.
• Annual leave, Sick leave, Maternity leave, Paternity leave, and Marriage leave are provided.
• Build a career with us.
• Happy working environment
• Emphasize the Baraqah culture in the workplace
• Opportunity to show the talents and skills to solve the problems and tasks that have been entrusted.
• Medical and Hospitalisation Leave