Lien Dak Consruction Co Hiring! Full Time Procurement cum Purchasing Executive in Sarawak, Earn up to MYR 4,000 - Ricebowl

Procurement cum Purchasing Executive

We are seeking a proactive, analytical, and detail-oriented Procurement cum Purchasing Executive to manage the end-to-end procurement and purchasing process for our retail operations. The successful candidate will be responsible for sourcing and negotiating with suppliers, managing inventory replenishment, maintaining procurement documentation, and ensuring the timely availability of merchandise and operational supplies. This role also plays a key part in supporting cost optimisation, supplier performance management, and audit compliance.

Key Responsibilities

Procurement & Purchasing

• Source, evaluate, negotiate, and purchase retail merchandise, products, equipment, and operational supplies based on business requirements, sales trends, and inventory levels.
• Build and maintain strong relationships with local and international suppliers, distributors, and vendors to secure competitive pricing, favourable payment terms, and reliable delivery schedules.
• Prepare, review, and process Purchase Orders (POs), quotations, invoices, and other procurement-related documentation accurately and promptly.
• Monitor inventory levels and coordinate replenishment to ensure optimal stock availability while minimising overstock and stock shortages.
• Follow up closely with suppliers on purchase orders, shipment schedules, delivery status, shortages, discrepancies, and product quality issues.
• Conduct market research to identify new suppliers, products, pricing trends, and opportunities for cost savings and product improvement.
• Evaluate supplier performance based on pricing, product quality, delivery performance, responsiveness, and service standards.
• Work closely with the Merchandising, Warehouse, Operations, Sales, and Finance teams to align purchasing activities with inventory planning, promotional campaigns, and business objectives.
• Support procurement budgeting and implement cost-control initiatives to improve profitability and operational efficiency.
• Ensure all purchased products meet company quality standards, specifications, and regulatory requirements.

Document Control & Administration

• Maintain systematic and accurate records of procurement documents, including Purchase Orders (POs), quotations, invoices, delivery orders, supplier contracts, agreements, and correspondence.
• Ensure proper filing, document version control, tracking, and retrieval of procurement records in both digital and physical formats.
• Maintain up-to-date supplier databases, price lists, product catalogues, contracts, and compliance documentation.
• Coordinate document flow between internal departments, including Finance, Warehouse, Merchandising, Operations, and external suppliers.
• Ensure procurement documentation is complete, accurate, and readily available for audits, reporting, and management review.
• Prepare procurement reports, supplier performance reports, inventory analyses, stock movement reports, and purchasing summaries.
• Support general administrative functions related to procurement, inventory management, and supplier coordination.

Qualifications & Requirements

• Diploma or Bachelor's Degree in Business Administration, Supply Chain Management, Purchasing, Logistics, Retail Management, or a related discipline.
• Minimum 2–3 years of relevant working experience in procurement, purchasing, inventory control, or supply chain operations, preferably within the retail, FMCG, hospitality, or e-commerce industry.
• Good understanding of procurement processes, purchasing procedures, inventory management, supplier management, and supply chain operations.
• Strong negotiation, communication, interpersonal, and relationship management skills.
• Excellent analytical, organisational, and problem-solving abilities with strong attention to detail.
• Able to manage multiple priorities, work independently, and meet deadlines in a fast-paced environment.
• Proficient in Microsoft Office applications, particularly Microsoft Excel and Microsoft Word.
• Experience using ERP systems, inventory management software, or procurement systems is an added advantage.
• High level of integrity, professionalism, and commitment to maintaining accurate records and confidentiality.

Preferred Skills (Added Advantage)

• Experience in retail buying, category management, or merchandise planning.
• Knowledge of import/export documentation and supplier logistics coordination.
• Familiarity with contract management, vendor evaluation, and procurement compliance.
• Experience using ERP platforms such as SAP, Oracle, Microsoft Dynamics, SQL, AutoCount, or similar systems.
• Strong data analysis skills to support purchasing decisions, inventory optimisation, and cost management.

Why Join Us?

• Career advancement opportunities within a growing retail organisation.
• Professional training and continuous skill development.
• Supportive, collaborative, and positive working environment.
• Exposure to retail operations, supply chain management, procurement, and inventory planning.
• Opportunity to work in a fast-paced, dynamic, and growth-oriented industry.
• Competitive remuneration package and employee benefits.

Pay: RM1,700.00 - RM4,000.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Work Location: In person