Serai Group Hiring! Full Time Purchasing - Administration Executive – Ipoh in Perak, Earn up to MYR 2,700 - Ricebowl

We are looking for a proactive and detail-oriented Purchasing & Administration Executive to support the daily operations of our Ipoh outlets and event hall. This role serves as the key liaison between the Ipoh operation and HQ departments in Kuala Lumpur, ensuring smooth coordination of purchasing, administrative, and operational matters.

Key Responsibilities

Purchasing & Procurement

• Liaise closely with HQ Purchasing Team on procurement activities and purchasing requirements.
• Prepare and process Purchase Requisitions (PR) and Purchase Orders (PO).
• Source quotations and coordinate with suppliers when required.
• Follow up on deliveries and ensure timely receipt of goods and services.
• Monitor inventory levels and coordinate replenishment of operational supplies.
• Maintain accurate purchasing records and documentation.
• Ensure compliance with company purchasing procedures and policies.

Administration & Coordination

• Act as the main liaison between Ipoh operations and HQ departments, including Purchasing, Finance, HR, Marketing, and Operations.
• Prepare reports, correspondence, and administrative documentation.
• Maintain proper filing systems and records.
• Monitor office supplies and administrative requirements.
• Coordinate staff-related documentation and administrative matters when required.
• Support outlet and event hall operations with administrative coordination.

Operational Support

• Coordinate maintenance requests, supplier visits, and service appointments.
• Assist in monitoring operational expenses and supporting documentation.
• Ensure timely communication and follow-up on tasks assigned by HQ.

Reporting

• Prepare weekly and monthly purchasing and administrative reports.
• Maintain accurate records of purchases, invoices, and supplier documentation.
• Submit reports and documentation to HQ within the required timeline.

Requirements & Qualifications

• Diploma or Bachelor's Degree in Business Administration, Purchasing, Supply Chain Management, or related field.
• Fresh graduates are encouraged to apply.
• Previous experience in administration, purchasing, procurement, or office coordination is an added advantage.
• Proficient in Microsoft Office applications, especially Excel, Word, and Outlook.
• Strong organizational, coordination, and multitasking skills.
• Good communication and interpersonal skills.
• Detail-oriented, responsible, and able to work independently.
• Able to manage multiple priorities and meet deadlines.
• Possess own transport is an added advantage.

Pay: RM2,500.00 - RM2,700.00 per month

Benefits:

• Health insurance
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development

Application Question(s):

• What is your expected salary ?
• How long is your notice period?
• Are you able to attend physical interview on 1st or 2nd July?

Experience:

• Purchasing: 1 year (Required)
• Administrative: 1 year (Required)

Work Location: In person