3 Point 8 Art & Creative Hiring! Full Time Production Administrator in Selangor, Earn up to MYR 3,500 - Ricebowl

• Minimum Diploma, or equivalent qualification in Business Administration, Operations Management, Production Management, or related field.

• At least 2–3 years of working experience in administration, production support, project coordination, manufacturing, warehouse, or related environment.

• Experience in event, exhibition, festive decoration, carpentry, fabrication, or production industry will be an added advantage.

• Good administrative, documentation, and follow-up skills.

• Proficient in Microsoft Excel, Word, and basic computer applications.

• Able to work in a fast-paced and project-based environment.

• Responsible, organised, detail-oriented, and able to handle multiple tasks.

• Good communication and coordination skills with internal teams and production workers.

• Able to work overtime, weekends, or public holidays when required by project schedules.

• Able to communicate in Bahasa Malaysia and English. Mandarin will be an added advantage.

The Production Administrator is responsible for providing administrative and coordination support to the Production Department. This role assists in managing production documentation, manpower records, material requests, job schedules, production reports, inventory-related records, and communication between Production, Project, Warehouse, Purchasing, Design, and other departments.

The role supports the smooth execution of event, exhibition, festive decoration, fabrication, carpentry, and installation works by ensuring all production-related records, requests, and follow-ups are properly arranged and updated.

Key Responsibilities

• Provide daily administrative support to the Production Department and Production Manager.

• Assist in preparing, updating, and maintaining production schedules, work progress records, and job status reports.

• Coordinate with Project, Design, Warehouse, Purchasing, and other departments on production requirements, material needs, timelines, and job priorities.

• Prepare and follow up on material request forms, purchase request forms, job orders, work instructions, and production-related documents.

• Assist in monitoring production manpower arrangement, attendance, overtime records, replacement leave records, and site job support schedules.

• Maintain proper filing and documentation for production projects, including drawings, work orders, delivery notes, job completion records, and related supporting documents.

• Assist in tracking materials, tools, props, hardware, and production items issued to or returned from the Production Department.

• Follow up with the warehouse or purchasing team on material availability, delivery status, and urgent production requirements.

• Update production progress based on feedback from supervisors, team leaders, or production workers.

• Assist in preparing simple reports for production meetings, HOD meetings, project reviews, and internal follow-ups.

• Support the arrangement of transport, manpower, tools, and materials for site setup, dismantling, touch-up work, and urgent project needs.

• Record and report production issues such as material shortages, job delays, damaged items, manpower shortages, or incomplete work.

• Assist in monitoring production housekeeping, safety records, machine service records, tools records, and basic compliance documentation where required.

• Communicate instructions, schedules, and updates clearly to production workers and relevant internal teams.

• Ensure all production documents and records are accurate, organised, and updated on time.

• Support the implementation and improvement of production SOPs, workflow, documentation control, and reporting systems.

• Perform any other duties assigned by the Superior or Management from time to time.

Key Competencies

• Administrative accuracy

• Documentation control

• Production coordination

• Follow-up and reporting skills

• Interdepartmental communication

• Sense of urgency

• Time management

• Problem-solving ability

• Teamwork and responsibility

• Basic understanding of production workflow

• Medical Benefits
• Annual Dinner
• Additional Leave
• Annual Leave
• Medical and Hospitalisation Leave
• EPF
• SOCSO
• EIS
• Performance Bonus