About the role
We are seeking an experienced Administrative Assistant to join our team in Miri, Sarawak. In this pivotal role, you will be the backbone of our office operations, providing essential support to ensure the smooth and efficient functioning of our organisation. This position is critical to maintaining our administrative standards and supporting our management and staff across all departments. You will work on-site in Miri, playing a key role in coordinating daily operations and ensuring that our office runs seamlessly.
What you'll be doing
Managing and maintaining office filing systems, both physical and digital, ensuring accurate record-keeping and easy retrieval of documents
Handling incoming and outgoing correspondence, including emails, post and packages
Scheduling and coordinating meetings, appointments and events, liaising with internal and external stakeholders
Providing general administrative support to senior staff and management teams
Processing invoices, purchase orders and expense reports in accordance with company procedures
Ordering and maintaining office supplies and equipment
Supporting Human Resources functions, including maintaining employee records and assisting with recruitment processes
Answering telephone enquiries and directing calls appropriately
Maintaining office facilities and ensuring a safe, organised and professional working environment
Assisting with event planning and coordination as required
Supporting the preparation of reports, presentations and other administrative documentation
What we're looking for
Proven experience working as an Administrative Assistant or in a similar administrative support role within a busy office environment
Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively
Strong written and verbal communication skills in English; additional languages are advantageous
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook)
Demonstrated ability to maintain confidentiality and handle sensitive information with discretion
A professional, courteous and proactive approach to supporting colleagues and visitors
Strong attention to detail and accuracy in administrative tasks
Ability to work independently and as part of a team in a fast-paced environment
Familiarity with office management systems and procedures
A positive attitude and willingness to learn and develop new skills
