全职 IT Tender Executive 工作, 薪水 up to MYR 3,000, Datakraf Solution Federal Territory 公司招聘中 - Ricebowl

Job Summary

Responsible for coordinating IT tender submissions, quotations, and proposals, from identifying opportunities to supporting contract award and project handover. The role involves working closely with technical teams, suppliers, and management to ensure submissions are complete, accurate, competitive, and delivered within the required deadlines.

Key Responsibilities

1. Tender Monitoring and Evaluation
Monitor relevant tender portals, procurement platforms, and client announcements for IT-related opportunities. Review tender requirements, eligibility criteria, scope of work, and submission deadlines, and highlight suitable opportunities to management.

2. Tender and Proposal Preparation
Prepare and compile tender documents, quotations, and proposals, including company profiles, supporting certificates, technical specifications, compliance statements, and commercial submissions. Ensure all required documents are accurate, properly formatted, and aligned with the tender instructions.

3. Technical and Commercial Coordination
Liaise with internal technical teams to obtain proposed solutions, product specifications, implementation schedules, and other technical inputs. Coordinate with finance and management on pricing, payment terms, and commercial requirements, and obtain the necessary approvals before submission.

4. Supplier and Principal Liaison
Obtain quotations, product information, and supporting documents from suppliers, distributors, and technology principals. Compare supplier offers and coordinate tender-specific requirements such as authorisation letters, warranty coverage, licensing, delivery schedules, and quotation validity.

5. Submission and Deadline Management
Maintain a tender calendar and track internal milestones to ensure timely completion. Coordinate document reviews, signatures, approvals, and online or physical submissions, and retain submission acknowledgements and final copies for reference.

6. Tender Briefings and Follow-Up
Attend tender briefings, site visits, and clarification meetings when required. Coordinate clarification questions, monitor tender addenda, and ensure changes are reflected in the submission. Follow up on tender status and support responses to client enquiries.

7. Documentation and Record Management
Maintain an organised database of tender opportunities, submissions, quotations, correspondence, and outcomes. Keep reusable tender documents and company credentials up to date, and monitor the validity of relevant registrations and certificates.

8. Post-Award Coordination and Reporting
Assist with award documentation, contract administration, and any required securities or supporting documents in coordination with the relevant departments. Facilitate handover of the awarded scope, commitments, and timelines to the project team, and provide management with regular updates on tender progress and results.

Job Requirements

Diploma or Bachelor’s Degree in Information Technology, Computer Science, Business Administration, or a related field.

Experience in tender preparation, bid coordination, proposal writing, or sales support, preferably within the IT industry, is an added advantage. Fresh graduates are encouraged to apply.

Basic understanding of IT products and services, such as hardware, software, networking, cybersecurity, and system integration.

Strong written and verbal communication skills in Bahasa Malaysia and English, with the ability to prepare professional business documents.

Proficiency in Microsoft Word, Excel, PowerPoint, and PDF document preparation, with strong attention to detail and document accuracy.

Good organisational and coordination skills, with the ability to manage multiple submissions and meet strict deadlines. Familiarity with government and corporate tender processes, including ePerolehan, is an added advantage.

Key Performance Indicators

Timely tender submissions; completeness and accuracy of documentation; compliance with tender requirements; timely internal approvals; and up-to-date tender records and reporting.

Pay: RM2,000.00 - RM3,000.00 per month

Work Location: In person