全职 HR - Admin Executive 工作, 薪水 up to MYR 3,500, Coffee Collective Federal Territory 公司招聘中 - Ricebowl

HR & Admin Executive

Company: Collective Project Sdn Bhd (F&B)
Employment Type: Full-Time

Job Summary

We are looking for a proactive and organized HR & Admin Executive to manage day-to-day human resources and administrative operations within our F&B business. The role will support employee management, payroll, recruitment, compliance, documentation, and administrative matters across multiple outlets.

Key Responsibilities

Human Resources & Payroll

• Manage monthly payroll processing, including salary, allowances, deductions, overtime, unpaid leave, and other payroll adjustments.
• Maintain accurate employee records and HR documentation.
• Manage attendance, leave, medical leave, and timesheet records through the HR system.
• Process employee statutory contributions, including EPF, SOCSO, EIS, and PCB/MTD.
• Assist with payroll reconciliation, verification, and audit requirements.
• Prepare employment-related documents, including offer letters, confirmation letters, transfer letters, warning letters, and other HR correspondence.
• Monitor employee probation, confirmation, contract renewal, resignation, and termination processes.
• Ensure HR policies and procedures are properly communicated and implemented.

Recruitment & Manpower Management

• Handle end-to-end recruitment for outlet and HQ positions, including baristas, service crew, kitchen staff, outlet managers, and administrative positions.
• Source candidates through job portals, social media, recruitment platforms, and other channels.
• Conduct initial screening and coordinate interviews with hiring managers.
• Prepare employment offers and coordinate onboarding for new employees.
• Monitor manpower requirements and assist with workforce planning across outlets.
• Coordinate staff transfers, outlet placements, and manpower allocation based on business needs.

F&B Operations Support

• Work closely with Outlet Managers and Operations teams on employee-related matters.
• Monitor manpower attendance, punctuality, shift schedules, and staffing requirements.
• Assist in handling employee grievances, disciplinary matters, and workplace issues.
• Support the implementation of HR policies across all outlets.
• Assist with staff training, onboarding, and internal communication.
• Ensure employees comply with company policies, SOPs, and workplace requirements.

General Administration

• Manage daily HR and administrative correspondence, filing, and documentation.
• Prepare HR reports, manpower reports, payroll summaries, and other management reports.
• Assist with company registrations, licences, renewals, and administrative applications where required.
• Coordinate with external parties, vendors, consultants, government agencies, and service providers.
• Support management in ad-hoc administrative and operational projects.

Requirements

• Diploma/Degree in Human Resources, Business Administration, Management, or a related field.
• 2–4 years of experience in HR and administration, preferably within the F&B, retail, hospitality, or multi-outlet environment.
• Good knowledge of payroll, employee administration, and Malaysian statutory requirements.
• Experience handling high-volume recruitment and frontline F&B positions is an advantage.
• Familiarity with HR/payroll systems such as Kakitangan, Info-Tech, or similar platforms is an advantage.
• Good communication, interpersonal, organizational, and problem-solving skills.
• Able to work independently and manage multiple tasks with minimal supervision.
• Proficient in Microsoft Office, particularly Excel.
• Willing to work in a fast-paced environment and support multiple outlets when required.

Working hours: 9:30am - 5:30pm (Monday - Friday)

Job Type: Full-time

Pay: RM3,000.00 - RM3,500.00 per month

Ability to commute/relocate:

• Kuala Lumpur: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• When are you available to start?
• Do you have your own laptop for work purposes?

Education:

• Diploma/Advanced Diploma (Required)

Experience:

• Human resources: 2 years (Required)

Language:

• English (Required)

Work Location: In person