全职 Proposal Coordinator 工作, 薪水 up to SGD 4,800, PM ASIA PROJECT SERVICES PTE. LTD. 公司招聘中 - Ricebowl

Who are PM Group?

PM Group is a leading international engineering, architecture, project and construction management firm. With a network of offices in Europe, Asia and the US and a multi-discipline team, we deliver complex, capital projects in the life sciences, food and beverages, mission critical and advanced manufacturing sectors. We are 100% employee owned so work together to make our company successful.

Job Overview

We are seeking a proactive and detail-oriented Proposal Coordinator to support PM Group’s operations in Singapore. The role will provide administrative and coordination support for proposal activities, tender submissions, client documentation, and internal business processes.

Responsibilities

Tender & Proposal Coordination

Coordinate and manage the end-to-end lifecycle of tenders, Requests for Proposal (RFPs), and expression of interest (EOI) submissions

Coordinate internal stakeholders across technical and project teams to gather inputs for proposals and client presentations

Maintain a centralised tender calendar, track submission deadlines, and ensure timely delivery of all bid documents

Manage pre-qualification documents, company profiles, and capability statements, keeping them updated and submission-ready

Coordinate post-bid activities including debrief sessions, win/loss analysis, and lessons-learned documentation

Liaise with clients and procurement teams on clarifications and bid queries during the pre-bidding phase

CRM Management & Tracking

Maintain and update the company's Customer Relationship Management (CRM) system

Monitor and report on the status of client interactions, opportunities, and pipeline progress

Prepare CRM reports for management review, highlighting key metrics such as win rates, active opportunities, and client engagement frequency

Coordinate logistics for client meetings, site visits, and hospitality events as required

Brand & Business Support

Support Key Account Managers in preparing meeting agendas, briefing packs, and post-meeting summaries

Maintain an organised record of client preferences, key contacts, and relationship history within the CRM

Assist in onboarding new clients and managing client satisfaction touchpoints

Update marketing collateral including company brochures, project profiles, capability statements, and presentations

Coordinate the planning and participation in industry events, conferences, and networking forums

Assist in the preparation of client communications, newsletters, and targeted outreach campaigns

Administrative & Reporting

Maintain a structured repository of all related documents, proposal archives, and client correspondence

Prepare weekly and monthly activity reports for management, tracking pipeline health and key milestones

Support budget tracking for initiatives

Assist in coordinating internal meetings, preparing agendas, and distributing minutes

Requirements

Skills & Competencies

Proficient in Microsoft Microsoft 365 (Word, Excel, PowerPoint, Copilot)

Organised and detail-oriented, with the ability to manage multiple tasks and deadlines simultaneously

Meticulous attention to detail, especially in proofreading and quality-checking proposals and documents

Willing to take on administrative duties and provide support for day-to-day operations

Proactive attitude with a willingness to learn and take initiative in a fast-paced professional environment

Strong team player who communicates effectively across different levels of the organisation
PM Group Singapore

PM Group is an employee owned, international project delivery firm. Our team of 2,800 people manage the design, construction and commissioning of high-tech facilities.

At PM Group, we work hard to make your career satisfying and rewarding. We’re employee owned and this means we are hugely committed to our clients and to the people who work with us. We’re not just interested in building your career, we invest in making it happen. We design and deliver some of the most interesting and challenging projects for the world's leading companies. So if you are looking for your next challenge, check out the great roles we have on offer.