To control all correspondence received or transmitted for the project team whether at the project's HQ, office or any of site offices.
Creation of the system-based number referencing for the correspondence and document for the project.
Coordinate all activities related to the Document Control procedure (receiving, verification, internal circulation, submission process), including technical documents, drawing and project correspondence for HQ.
Input document data into the standard registers ensuring that the information is accurate and up to date.
Assist in setup various document control systems as required.
Typing of QAQC documents and follow-up input from site need if required.
Make sure that controlled copies of latest approved documents and drawings are given to appropriate staff, subcontractors and suppliers as applicable.
Maintain updated records of all approved documents and drawings and their distribution clearly.
Maintain the documents and drawings i the Documents Control room under safe custody without any damage or deterioration with easy traceability.
Maintain the files and control logs or as required by the Quality Department.
Perform efficient periodic checking of drawings to ensure the latest revisions are on active files.