- Yishun North Region (Singapore) Singapore
全职 Procurement Manager 工作, 薪水 up to SGD 7,000, XCL WORLD ACADEMY PTE. LTD. North Region (Singapore) 公司招聘中 - Ricebowl
Procurement Manager
XCL WORLD ACADEMY PTE. LTD.
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职位描述
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About the role
To lead and manage the procurement of goods and services for XCL World Academy (Singapore) in an efficient, cost-effective and compliant manner, ensuring best value while maintaining appropriate procurement processes and controls.
The Procurement Manager is responsible for strategic sourcing, vendor management, negotiation and procurement planning, while partnering with internal stakeholders to support the School's operational and business needs.The Procurement Manager will also drive procurement best practices, process improvements and effective governance across the School.
Key responsibilities
1. Procurement Management
Manage the end-to-end procurement process, including purchase requisitions, purchase orders, goods receipt and follow-up on outstanding orders.
Ensure purchases are made within approved budgets and in accordance with the school’s approval authority and procurement procedures.
Review procurement requests for completeness, appropriate approvals and supporting documentation before processing.
Monitor open purchase orders and work closely with requestors and Finance to ensure timely closure, particularly during month-end and year-end closing.
Ensure procurement transactions and supporting documentation are accurately maintained in the relevant procurement and accounting systems.
2. Strategic Sourcing & Cost Management
Source suitable vendors and obtain competitive quotations to achieve the best value for the School while maintaining required quality and service standards.
Negotiate pricing, volume discounts, contractual terms and payment terms where appropriate.
Identify cost-saving and consolidation opportunities across departments and recurring purchases.
Support management in evaluating significant purchases and procurement strategies.
3. Vendor & Contract Management
Manage vendor sourcing, onboarding and ongoing vendor relationships.
Maintain appropriate vendor documentation and ensure vendor information is complete and up to date.
Monitor vendor performance, service quality, pricing and delivery commitments.
Support the review and negotiation of vendor agreements and contracts in collaboration with relevant stakeholders.
Address and follow up on procurement or vendor-related issues in a timely manner.
4. Tender Management
Coordinate and support tender and quotation exercises in accordance with the school’s procurement requirements.
Ensure appropriate documentation, evaluation and approval processes are followed.
Coordinate with internal stakeholders on tender specifications, vendor evaluation and commercial negotiations.
Maintain proper records and documentation of tender exercises for governance and audit purposes.
5. Annual Orders, Inventory & Supplies
Plan and coordinate the school’s annual purchasing exercise, ensuring requests are properly reviewed, consolidated and purchased within the required timeline.
Coordinate the Procurement team's activities to ensure adequate inventory availability while minimising excess stock and inventory risk.
Oversee the purchasing and timely delivery of stationery, office, pantry and other general supplies.
Work closely with departments to understand purchasing requirements and coordinate the distribution of supplies where applicable.
6. Financial & Procurement Controls
Work closely with Finance to ensure purchase orders, invoices, goods receipts and procurement-related transactions are properly supported and recorded.
Ensure procurement documentation is complete and available for payment processing, month-end closing and audit requirements.
Review and follow up on outstanding purchase orders and unresolved procurement matters.
Support Finance with procurement-related reconciliations, accruals and reporting where required.
Maintain appropriate segregation of duties and procurement controls in accordance with School policies.
7. Process & System Improvement
Identify opportunities to improve procurement processes, controls and workflows.
Drive process improvements and standardisation across Procurement and its interactions with Finance and other departments.
Support enhancements to procurement and finance systems to improve efficiency, visibility and reporting.
Develop and maintain appropriate procurement procedures, trackers and documentation.
8. Business Partnering & Stakeholder Management
Partner with department heads, requestors, Finance and other stakeholders to understand procurement requirements and provide appropriate support.
Provide procurement guidance to stakeholders and promote compliance with purchasing procedures.
Support senior management and project managers on major projects, initiatives and significant procurement exercises.
Coordinate procurement timelines and requirements across relevant departments.
9. School Compliance Support
Support in the preparation of Fees Protection Scheme (FPS) Insurance reporting and related documentation.
Support the timely submission of FPS Insurance information and other related compliance requirements as assigned.
Maintain appropriate supporting documentation for regulatory, audit and compliance purposes.
10. Team Management
Plan, coordinate and oversee the day-to-day activities of the Procurement team.
Allocate and prioritise procurement activities to ensure operational requirements and deadlines are met.
Provide guidance and support to team members and ensure consistent application of procurement procedures and controls.
Develop team capability and promote a collaborative and service-oriented approach when supporting internal stakeholders.
About us
XCL World Academy is committed to safeguarding and promoting the welfare of students, children and young people and expects all employees, volunteers and other third parties to share this commitment.
XCL World Academy is an international school in Singapore for students aged 2 to 18, fully committed to the academic, emotional and social development of its students. We are immensely proud to be the first and only international school in Singapore authorized to offer all four International Baccalaureate (IB) programmed. We aspire to recruit employees that share and understand our commitment towards creating our mission of empowering an international community of happy learners who aspire to positively impact others. We are committed to safeguarding and promoting the welfare of children and young people. All appointments are subject to Safer Recruitment processes such as interviews, employment reference checks, identity and criminal record checks.
A career with XCL World Academy offers all the opportunities associated with a dynamic, forward-thinking organisation, including international prospects, professional development, career progression and the chance to work with some of the foremost educational professionals from around the world.
XCL World Academy is a part of XCL Education’s network of award-winning international schools serving thousands of students across South East Asia.We are a truly international school with a cohort representing over 60 nationalities. We provide an outstanding international education consisting of four International Baccalaureate (IB) programmes united by the IB’s philosophy and approaches to teaching and learning. We are looking for committed, passionate and highly-qualified IB practitioners with an energising attitude, focused on delivering an engaging learning experience for all our students.
We are committed to safeguarding and promoting the welfare of children and young people. All appointments are subject to Safer Recruitment processes such as interviews, employment reference checks, identity, criminal record checks, and background checks done from the home country.
To lead and manage the procurement of goods and services for XCL World Academy (Singapore) in an efficient, cost-effective and compliant manner, ensuring best value while maintaining appropriate procurement processes and controls.
The Procurement Manager is responsible for strategic sourcing, vendor management, negotiation and procurement planning, while partnering with internal stakeholders to support the School's operational and business needs.The Procurement Manager will also drive procurement best practices, process improvements and effective governance across the School.
Key responsibilities
1. Procurement Management
Manage the end-to-end procurement process, including purchase requisitions, purchase orders, goods receipt and follow-up on outstanding orders.
Ensure purchases are made within approved budgets and in accordance with the school’s approval authority and procurement procedures.
Review procurement requests for completeness, appropriate approvals and supporting documentation before processing.
Monitor open purchase orders and work closely with requestors and Finance to ensure timely closure, particularly during month-end and year-end closing.
Ensure procurement transactions and supporting documentation are accurately maintained in the relevant procurement and accounting systems.
2. Strategic Sourcing & Cost Management
Source suitable vendors and obtain competitive quotations to achieve the best value for the School while maintaining required quality and service standards.
Negotiate pricing, volume discounts, contractual terms and payment terms where appropriate.
Identify cost-saving and consolidation opportunities across departments and recurring purchases.
Support management in evaluating significant purchases and procurement strategies.
3. Vendor & Contract Management
Manage vendor sourcing, onboarding and ongoing vendor relationships.
Maintain appropriate vendor documentation and ensure vendor information is complete and up to date.
Monitor vendor performance, service quality, pricing and delivery commitments.
Support the review and negotiation of vendor agreements and contracts in collaboration with relevant stakeholders.
Address and follow up on procurement or vendor-related issues in a timely manner.
4. Tender Management
Coordinate and support tender and quotation exercises in accordance with the school’s procurement requirements.
Ensure appropriate documentation, evaluation and approval processes are followed.
Coordinate with internal stakeholders on tender specifications, vendor evaluation and commercial negotiations.
Maintain proper records and documentation of tender exercises for governance and audit purposes.
5. Annual Orders, Inventory & Supplies
Plan and coordinate the school’s annual purchasing exercise, ensuring requests are properly reviewed, consolidated and purchased within the required timeline.
Coordinate the Procurement team's activities to ensure adequate inventory availability while minimising excess stock and inventory risk.
Oversee the purchasing and timely delivery of stationery, office, pantry and other general supplies.
Work closely with departments to understand purchasing requirements and coordinate the distribution of supplies where applicable.
6. Financial & Procurement Controls
Work closely with Finance to ensure purchase orders, invoices, goods receipts and procurement-related transactions are properly supported and recorded.
Ensure procurement documentation is complete and available for payment processing, month-end closing and audit requirements.
Review and follow up on outstanding purchase orders and unresolved procurement matters.
Support Finance with procurement-related reconciliations, accruals and reporting where required.
Maintain appropriate segregation of duties and procurement controls in accordance with School policies.
7. Process & System Improvement
Identify opportunities to improve procurement processes, controls and workflows.
Drive process improvements and standardisation across Procurement and its interactions with Finance and other departments.
Support enhancements to procurement and finance systems to improve efficiency, visibility and reporting.
Develop and maintain appropriate procurement procedures, trackers and documentation.
8. Business Partnering & Stakeholder Management
Partner with department heads, requestors, Finance and other stakeholders to understand procurement requirements and provide appropriate support.
Provide procurement guidance to stakeholders and promote compliance with purchasing procedures.
Support senior management and project managers on major projects, initiatives and significant procurement exercises.
Coordinate procurement timelines and requirements across relevant departments.
9. School Compliance Support
Support in the preparation of Fees Protection Scheme (FPS) Insurance reporting and related documentation.
Support the timely submission of FPS Insurance information and other related compliance requirements as assigned.
Maintain appropriate supporting documentation for regulatory, audit and compliance purposes.
10. Team Management
Plan, coordinate and oversee the day-to-day activities of the Procurement team.
Allocate and prioritise procurement activities to ensure operational requirements and deadlines are met.
Provide guidance and support to team members and ensure consistent application of procurement procedures and controls.
Develop team capability and promote a collaborative and service-oriented approach when supporting internal stakeholders.
About us
XCL World Academy is committed to safeguarding and promoting the welfare of students, children and young people and expects all employees, volunteers and other third parties to share this commitment.
XCL World Academy is an international school in Singapore for students aged 2 to 18, fully committed to the academic, emotional and social development of its students. We are immensely proud to be the first and only international school in Singapore authorized to offer all four International Baccalaureate (IB) programmed. We aspire to recruit employees that share and understand our commitment towards creating our mission of empowering an international community of happy learners who aspire to positively impact others. We are committed to safeguarding and promoting the welfare of children and young people. All appointments are subject to Safer Recruitment processes such as interviews, employment reference checks, identity and criminal record checks.
A career with XCL World Academy offers all the opportunities associated with a dynamic, forward-thinking organisation, including international prospects, professional development, career progression and the chance to work with some of the foremost educational professionals from around the world.
XCL World Academy is a part of XCL Education’s network of award-winning international schools serving thousands of students across South East Asia.We are a truly international school with a cohort representing over 60 nationalities. We provide an outstanding international education consisting of four International Baccalaureate (IB) programmes united by the IB’s philosophy and approaches to teaching and learning. We are looking for committed, passionate and highly-qualified IB practitioners with an energising attitude, focused on delivering an engaging learning experience for all our students.
We are committed to safeguarding and promoting the welfare of children and young people. All appointments are subject to Safer Recruitment processes such as interviews, employment reference checks, identity, criminal record checks, and background checks done from the home country.
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