- Singapore Singapore
全职 Facilities and Administration Executive 工作, 薪水 up to SGD 4,500, MOH SENG CRANES PTE. LTD. 公司招聘中 - Ricebowl
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职位描述
岗位职责
MS Holdings Pte Ltd is seeking a proactive and detail-oriented Facilities, Administration & Compliance Executive to support the efficient operation of our offices and facilities while ensuring compliance with workplace safety, BizSAFE, ISO, and company standards.
The successful candidate will play a key role in facilities management, office administration, vendor coordination, workplace safety initiatives, and quality management system documentation.
Key Responsibilities
Facilities Management
Coordinate and oversee maintenance, repairs, servicing, and upkeep of office premises and company facilities.
Conduct regular inspections to ensure facilities are maintained in a safe and operational condition.
Liaise with contractors, building management, suppliers, and service providers.
Monitor facility-related expenditures and maintenance schedules.
Manage office renovations, relocation projects, and workspace improvements.
Maintain records of company assets, equipment, and maintenance contracts.
Administration
Manage office supplies, pantry inventory, stationery, and procurement activities.
Coordinate courier services, mail handling, document filing, and record management.
Support employee onboarding and offboarding administrative activities.
Assist in organizing meetings, company events, and staff engagement activities.
Prepare reports, presentations, and administrative documentation as required.
Workplace Safety & BizSAFE
Support and coordinate the company's Workplace Safety and Health (WSH) initiatives.
Maintain BizSAFE certification requirements and related documentation.
Coordinate workplace safety meetings, inspections, risk assessments, and corrective actions.
Liaise with external auditors, consultants, and government agencies on safety-related matters.
Monitor and update safety policies, procedures, incident reports, and training records.
Ensure compliance with applicable workplace safety regulations and company policies.
ISO Management System Support
Maintain ISO documentation, procedures, records, and compliance requirements.
Coordinate internal and external ISO audits.
Monitor corrective and preventive action plans.
Assist department heads in implementing and maintaining ISO standards and processes.
Support continuous improvement initiatives and compliance reviews.
Vendor & Contract Management
Source, evaluate, and manage contractors and service providers.
Obtain quotations and support procurement activities.
Monitor vendor performance and contract renewals.
Process invoices and maintain service agreements.
General Duties
Provide administrative and operational support to management.
Support special projects and ad-hoc assignments as required.
Requirements
Diploma or Degree in Business Administration, Facilities Management, Workplace Safety & Health, Engineering, or related disciplines.
Minimum 2 years of relevant experience in facilities management, administration, compliance, or workplace safety.
Familiarity with BizSAFE and ISO management systems.
Good understanding of workplace safety regulations and compliance requirements.
Strong organizational and coordination skills.
Proficient in Microsoft Office applications.
Ability to work independently and manage multiple priorities.
Preferred Qualifications
BizSAFE Coordinator / BizSAFE Level 2 certification or equivalent.
Experience supporting ISO 9001, ISO 14001 and/or ISO 45001 management systems.
Experience coordinating audits and regulatory inspections.
Knowledge of vendor and contract management.
Personal Attributes
Meticulous and highly organized.
Strong sense of ownership and accountability.
Good communication and stakeholder management skills.
Resourceful problem solver with a hands-on approach.
Able to work effectively in a fast-paced environment.
MOH SENG CRANES PTE. LTD.
RENTAL OF MOBILE CRANE SERVICES
The successful candidate will play a key role in facilities management, office administration, vendor coordination, workplace safety initiatives, and quality management system documentation.
Key Responsibilities
Facilities Management
Coordinate and oversee maintenance, repairs, servicing, and upkeep of office premises and company facilities.
Conduct regular inspections to ensure facilities are maintained in a safe and operational condition.
Liaise with contractors, building management, suppliers, and service providers.
Monitor facility-related expenditures and maintenance schedules.
Manage office renovations, relocation projects, and workspace improvements.
Maintain records of company assets, equipment, and maintenance contracts.
Administration
Manage office supplies, pantry inventory, stationery, and procurement activities.
Coordinate courier services, mail handling, document filing, and record management.
Support employee onboarding and offboarding administrative activities.
Assist in organizing meetings, company events, and staff engagement activities.
Prepare reports, presentations, and administrative documentation as required.
Workplace Safety & BizSAFE
Support and coordinate the company's Workplace Safety and Health (WSH) initiatives.
Maintain BizSAFE certification requirements and related documentation.
Coordinate workplace safety meetings, inspections, risk assessments, and corrective actions.
Liaise with external auditors, consultants, and government agencies on safety-related matters.
Monitor and update safety policies, procedures, incident reports, and training records.
Ensure compliance with applicable workplace safety regulations and company policies.
ISO Management System Support
Maintain ISO documentation, procedures, records, and compliance requirements.
Coordinate internal and external ISO audits.
Monitor corrective and preventive action plans.
Assist department heads in implementing and maintaining ISO standards and processes.
Support continuous improvement initiatives and compliance reviews.
Vendor & Contract Management
Source, evaluate, and manage contractors and service providers.
Obtain quotations and support procurement activities.
Monitor vendor performance and contract renewals.
Process invoices and maintain service agreements.
General Duties
Provide administrative and operational support to management.
Support special projects and ad-hoc assignments as required.
Requirements
Diploma or Degree in Business Administration, Facilities Management, Workplace Safety & Health, Engineering, or related disciplines.
Minimum 2 years of relevant experience in facilities management, administration, compliance, or workplace safety.
Familiarity with BizSAFE and ISO management systems.
Good understanding of workplace safety regulations and compliance requirements.
Strong organizational and coordination skills.
Proficient in Microsoft Office applications.
Ability to work independently and manage multiple priorities.
Preferred Qualifications
BizSAFE Coordinator / BizSAFE Level 2 certification or equivalent.
Experience supporting ISO 9001, ISO 14001 and/or ISO 45001 management systems.
Experience coordinating audits and regulatory inspections.
Knowledge of vendor and contract management.
Personal Attributes
Meticulous and highly organized.
Strong sense of ownership and accountability.
Good communication and stakeholder management skills.
Resourceful problem solver with a hands-on approach.
Able to work effectively in a fast-paced environment.
MOH SENG CRANES PTE. LTD.
RENTAL OF MOBILE CRANE SERVICES
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