全职 Office Operations Supervisor cum Admin 工作, 薪水 up to MYR 4,000, WeRide Malaysia Federal Territory 公司招聘中 - Ricebowl

Key Responsibilities

1. Office Operations
- Oversee the daily operations of the office to ensure smooth business continuity.
- Ensure office facilities are maintained to a high standard, including cleanliness, maintenance, utilities, meeting rooms, pantry, and common areas.
- Ensure office assets and inventories are accurately maintained.

2. Facilities Management
- Liaise with building management regarding maintenance, repairs, and security.
- Coordinate preventive maintenance for office equipment and facilities.
- Ensure workplace health and safety standards comply with Malaysian regulations.
- Handle emergency office situations and coordinate business continuity plans.

3. Vendor & Procurement Management
- Source, negotiate, and manage vendors for office supplies, equipment, maintenance, renovation, cleaning, and security services.
- Monitor vendor performance and service quality.
- Manage purchase requests, quotations, and operational expenditures.
- Ensure procurement follows company policies and approved budgets.

4. Administrative Operations
- Oversee office administration, document management, filing systems, and record keeping.
- Ensure operational documentation remains accurate and up to date.
- Manage office subscriptions, service contracts, licenses, and renewals.

5. Budget & Cost Control
- Prepare and monitor annual office operating budgets.
- Track office expenses and identify cost-saving opportunities.
- Ensure operational spending remains within approved budgets.

6. Compliance & Risk Management
- Ensure compliance with company policies and Malaysian employment and workplace regulations.
- Maintain operational documentation for audits and internal reviews.
- Coordinate insurance, safety inspections, and statutory office requirements where applicable.

Requirements

1. Education
- Bachelor's Degree in Business Administration, Operations Management, Facilities Management, Human Resources, or a related field.
- Professional certifications in Facilities Management or Project Management are an advantage.

2. Minimum Experience
- Minimum 2 years of relevant experience in Office Management, Office Administration, Facilities Management, Workplace Operations, or Business Operations.
- Experience working in a multinational company (MNC), technology company, or startup environment is highly preferred.
- Experience managing vendors, office projects, and facilities is required.

3. Required Skills

Technical Skills
- Microsoft Office (Excel, Word, PowerPoint)
- Google Workspace
- Budget management
- Vendor management
- Procurement processes
- Facilities management
- Office administration
- Inventory management
- Report preparation

Soft Skills
- Excellent communication skills
- Strong leadership and decision-making
- Outstanding organizational skills
- Time management
- Problem-solving ability
- High attention to detail
- Ability to multitask
- Strong stakeholder management
- Adaptability in fast-paced environments

Key Competencies
- Operational Excellence
- Leadership
- Ownership & Accountability
- Customer Service Mindset
- Strategic Planning
- Cost Management
- Risk Management
- Process Improvement
- People Coordination

Job Type: Full-time

Pay: From RM4,000.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Work Location: In person