全职 Administrative Executive, Engineering (12 months contract) 工作, 薪水 up to SGD 5,000, ROBERT WALTERS (SINGAPORE) PTE LTD Central Region (Singapore) 公司招聘中 - Ricebowl

What you'll do:

As a Administrative Executive based in Tuas on a one-year contract, you will be responsible for providing comprehensive administrative support across multiple engineering and capital expenditure projects. Your day-to-day activities will involve processing purchase requisitions and invoices with precision, tracking expenditures diligently, maintaining well-organised documentation, and supporting budget monitoring efforts. You will work closely with project managers to assist with routine tasks that keep projects running smoothly. Success in this role requires a keen eye for detail, strong organisational abilities, and a commitment to upholding company financial procedures. By collaborating with various teams and responding promptly to stakeholder needs, you will help ensure that all aspects of project administration are handled efficiently. Your contributions will be vital in creating an environment where projects are executed seamlessly, budgets are monitored effectively, and compliance is maintained throughout.

• Process purchase requisitions and invoices efficiently to ensure timely payments and accurate financial tracking for engineering and capital expenditure projects.
• Track project expenditures meticulously, maintaining up-to-date financial records that support effective budget monitoring and reporting.
• Maintain organised project documentation, ensuring all files are current, accessible, and compliant with internal standards.
• Support budget monitoring activities by preparing regular reports and assisting with variance analysis as required by project managers.
• Ensure compliance with company financial procedures and internal controls by following established guidelines and participating in periodic audits.
• Assist project managers with routine administrative tasks such as scheduling meetings, preparing agendas, and coordinating communications to facilitate efficient project execution.
• Collaborate closely with cross-functional teams to share information, resolve queries, and promote a co-operative approach to problem-solving.
• Respond promptly to requests from stakeholders regarding financial data or documentation, demonstrating reliability and commitment to service excellence.
• Contribute to continuous improvement initiatives by suggesting enhancements to administrative processes that increase efficiency or accuracy.
• Participate in team meetings and training sessions aimed at building knowledge, sharing best practices, and strengthening interpersonal connections.

What you bring:

The ideal candidate for the Administrative Executive role brings proven experience in administration within engineering or project-based settings. Your proficiency in handling purchase requisitions and invoices ensures that all transactions are processed accurately. You possess strong organisational abilities that allow you to manage multiple streams of documentation while keeping everything current. Your meticulous attention to detail means that expenditures are tracked precisely, enabling effective budget monitoring. You understand the importance of adhering strictly to established procedures and internal controls. Your interpersonal skills foster positive relationships with colleagues across departments; you respond reliably when asked for information or support. Experience preparing reports or analysing variances adds value as you contribute insights during budget reviews. Familiarity with digital document management systems helps streamline record-keeping processes. Above all, your willingness to engage in training opportunities shows your commitment to ongoing growth within a supportive team environment.

• Demonstrated experience in finance administration or similar roles within engineering or project environments is highly desirable for this position.
• Proficiency in processing purchase requisitions (PRs) and invoices using relevant software tools is essential for ensuring accurate financial tracking.
• Strong organisational skills are required for maintaining up-to-date documentation and supporting multiple projects simultaneously.
• Excellent attention to detail is necessary for tracking expenditures accurately and preparing reliable financial reports.
• Ability to follow established financial procedures and internal controls ensures compliance across all administrative activities.
• Effective interpersonal communication skills enable you to collaborate successfully with project managers, cross-functional teams, and stakeholders.
• Dependability in responding promptly to requests for information or assistance reflects your commitment to service excellence.
• Experience supporting budget monitoring activities through report preparation or variance analysis is considered advantageous.
• Familiarity with document management systems or electronic filing methods supports efficient record-keeping practices.
• Willingness to participate in training sessions or continuous improvement initiatives demonstrates your enthusiasm for professional development.

What sets this company apart:

This organisation stands out as an employer of choice due to its unwavering commitment to fostering an inclusive workplace where every team member feels valued. Employees benefit from flexible working opportunities tailored to individual needs, allowing you to balance professional responsibilities with personal commitments. Generous training programmes are available throughout the year so you can continually develop new skills relevant both now and into the future. The company’s culture emphasises collaboration—encouraging everyone to share ideas openly—and places high importance on accuracy, dependability, and teamwork. You’ll find yourself surrounded by knowledgeable colleagues who support each other’s growth leadership journeys while enjoying access to resources that nurture both technical expertise and interpersonal development. With a focus on transparency in processes and genuine care for employee wellbeing, this organisation provides an environment where your contributions matter deeply—making it an excellent place for those seeking meaningful work alongside supportive leadership.

What's next:

If you’re ready to bring your organisational talents into a collaborative team environment where your work makes a real difference every day, don’t miss this opportunity! Apply today by clicking on the link provided—your next rewarding career move awaits!

Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R1984357 Nikki Samantha Yeo