全职 Facilities Coordinator 工作, 薪水 up to SGD 2,800, SODEXO SINGAPORE PTE. LTD. Islandwide (Singapore) 公司招聘中 - Ricebowl

Job Responsibilities

Events Scope

 First responder to any event space bookings or queries reported by users and manage the ticketing system accordingly.

 Lead the setup of event space bookings as requested by the user

 Coordinating and communicating with requestor/host for event bookings.

 Update documents and calendars forevent and spaces tracking

 Workplace event conceptualisation, planning and execution with clients and stakeholders

 Plan and lead festive decorations and events/activities in the office

 Preparation and designing of event related graphics and signages as required.

 Support in the preparations and rotating standby duties for workplace events at the Premises

Pantry Scope

 Manage the food, beverages and stationeries stocks ordering for the Premises

 Responds to request regarding the food pantry and office supplies in a timely manner.

 Placing orders for food and beverage for the weekly specials and events.

 Lead the set-up and preparation of the weekly specials and any workplace events Process payments for vendors after receiving orders.

 Manage inventory list for stationery and pantry supplies.

 Manage inventories of pantry equipment, plates, cups, cutlery and utensils.

 Manage storage areas and ensure that area is stocked correctly and safely.

 Practice FIFO and ensure no expiry/damages to pantry inventory.

 Practice periodic update to pantry varieties to improve user satisfaction.

JIRA Scope

 Respond to tickets related to events and pantry

 Process name card requests by users

 Process digital signage requests by users

Miscellaneous

 Carry out daily/weekly/ monthly site walks and inspections.

 Provide relief coverage for Reception, as and when required, including daily breaks.

 Support the backfill reception, if needed.

 Support in the drafting of communication and design of posters / signages.

 Administrative duties, e.g. update documents.

 Other duties as assigned by the Site Lead.

Knowledge, Skill and Abilities Required

Have relevant experience in facility management or pantry management

 Experience in using Canva, ARIBA and SAP applications   

 Strong customer service skills for internal and external customers

 Excellent communication and interpersonal skills are key

 Proactive and outgoing personality is a plus

 Good vendor management skills

 Ability to work in a team

 Excellent time management skills

Meticulous and attention to details

 Demonstrate professionalism when dealing with challenging stakeholders