Job Summary
Monitor and optimize vessel operating costs within ship management, providing detailed financial analysis and partnering with operational teams to drive cost control, budgeting, and continuous improvement.
Responsibilities
- Monitor vessel operating costs daily, analyzing crew, maintenance, consumables, insurance, fuel, and food expenses to ensure accurate cost tracking
- Conduct detailed variance analysis between standard daily costs and actual expenses at vessel, cost item, and status levels
- Review purchase order modules monthly, tracking open orders, invoices, and unmatched purchase orders with operational teams
- Monitor Variation Orders rigorously for analytical tracking and contract/project recharge accuracy
- Produce clear, concise financial analyses explaining cost variances to support informed decision-making
- Challenge operational teams on financial performance by providing credible, solution-oriented insights
- Participate in management reviews and assist in budget arbitration preparation with qualitative reporting on deviations
- Propose corrective actions and cost optimization strategies based on financial insights
- Collaborate with accounting to ensure accurate accrual recording aligned with operational activities during monthly closing
- Secure appropriate provisioning levels by confirming commitments and completeness of expenses each month
- Ensure high-quality, reliable financial reporting with detailed analytical segmentation
- Maintain compliance with cost management standards and procedures
- Lead vessel budget preparation with operational departments, ensuring forecast completeness and consistency
- Flag exceptional expenses or budget risks proactively during annual budget and forecasting exercises
- Improve standard cost accuracy through ongoing feedback and analysis
- Contribute to enhancements in tools, reporting, and processes for operational cost control
- Support knowledge sharing and dissemination of best practices within the team
Required competencies and certifications
- Bachelor’s degree in Finance, Accounting, or equivalent
- 5–8 years of experience in operational controlling, preferably in maritime or related industries
Preferred competencies and qualifications
- Advanced Excel skills and experience with ERP systems, preferably Oracle
- Strong accounting and analytical control capabilities
- Proven ability to produce reports and KPIs for operational cost management
- Effective business partnering and leadership skills
- Clear communication and synthesis of complex financial data
- Solution-oriented mindset with ability to work autonomously under pressure
Chan Chee Meng
EA 07C3069/R1110620