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全职 Administrative Assistant 工作, 薪水, Simpson Thacher & Bartlett LLP 公司招聘中 - Ricebowl

Administrative Assistant

Simpson Thacher & Bartlett LLP

全职

Singapore

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工作地点

  • Singapore

职位描述

岗位职责

Description/Job Summary

  • Provides full-time receptionist and front desk support, serving as the first point of contact during office hours
  • Owns front-of-house responsibilities, including welcoming and assisting visitors, main-line call handling and transfers, temporary badge issuance and badge log maintenance, conference-room management, incoming and outgoing mail, taxi bookings, couriers, visitor hospitality and pantry coordination
  • Owns office-wide administration, including internal events, new-hire onboarding support, building and facilities liaison, vendors, supplies, records management and general office coordination
  • Coordinates new-hire and summer-associate onboarding logistics, including housing, transport, workspace setup and related administrative arrangements
  • Assists in Law Society matters (registrations, filing and applications, etc.)
  • Supports managers with travel coordination and expense reimbursements
  • Manages emergency escalation procedures and attends to emergency call-outs as required, coordinating with relevant internal teams, Building Management and service providers
  • Provides general administrative and secretarial backup support to ensure efficient office operations and smooth coordination across the Singapore office
  • Handles sensitive information with discretion, maintains confidentiality and supports compliance with applicable privacy policies and regulations
  • Works closely with other administrative staff, supports colleagues as needed, ensures deadlines are met, adapts to changing priorities.
  • Performs other ad hoc tasks assigned by supervisors

Preferred Skills

  • 2-3 years of relevant experience, preferably in the legal or professional services industry
  • Experience in reception, facilities management or office operations is highly regarded
  • Highly proficient in written and spoken English; proficiency in another language is a plus
  • Strong team player with excellent communication and customer service skills
  • Strong attention to detail and highly organized
  • Pleasant, confident, approachable, proactive and professional

Required Education

  • Bachelor’s degree or equivalent preferred

重要安全守则

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