- Tanjong Pagar Central Region (Singapore) Singapore
全职 Second Personal Assistant 工作, 薪水 up to SGD 7,000, Straits Developments Private Limited Central Region (Singapore) 公司招聘中 - Ricebowl
Second Personal Assistant
Straits Developments Private Limited
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职位描述
岗位职责
About the Role
We are seeking an experienced, highly organised, and proactive
Second
Personal Assistant
to provide comprehensive executive-level support to the Group Chief Operating Officer (GCOO). The successful candidate will serve as a trusted partner to the GCOO, ensuring seamless management of daily operations, business priorities, and stakeholder engagements while maintaining the highest level of professionalism and confidentiality.
Key Responsibilities
Executive & Administrative Support
Provide full spectrum of executive secretarial and administrative support to the GCOO.
Manage the GCOO calendar, appointments, meetings, and daily schedule.
Prepare, draft, edit, and proofread correspondence, reports, presentations, meeting materials, and other business documents.
Handle confidential information with the utmost discretion and professionalism.
Manage filing systems, records, and documentation to ensure accuracy and accessibility.
Business Coordination & Stakeholder Management
Coordinate business meetings, board meetings, investor meetings, and other high-level engagements.
Liaise effectively with internal stakeholders, senior management, business partners, investors, and external parties on behalf of the GCOO.
Prepare meeting agendas, presentation materials, minutes, and follow up on action items to ensure timely completion.
Business Development Support
Provide administrative and coordination support for new business initiatives and strategic projects.
Conduct research, compile information, and prepare reports to support business decision-making.
Undertake specific assignments
Event & Travel Management
Coordinate events, networking functions, and social engagements involving the GCOO.
Manage complex local and overseas travel arrangements, including flights, accommodation, transportation, itineraries and expense claims.
Accompany the GCOO on business trips when required.
General Responsibilities
Be able to anticipate the GCOO's needs and proactively resolve administrative or operational matters.
Support cross-functional coordination across business units when required.
Requirements
Qualifications
Diploma in Business Administration, Private Secretarial Studies, or a related discipline.
Experience
Minimum
8–10 years
of experience as an Executive Assistant, Personal Assistant, or in a similar executive support role, preferably supporting C-suite executives.
Proven experience managing highly confidential and sensitive information with discretion.
Strong experience coordinating complex calendars, business meetings, travel arrangements, and executive schedules.
Experience engaging with senior executives, investors, business partners, and external stakeholders.
Exposure to multinational or regional business environments will be an advantage.
Previous customer-facing experience is desirable.
Skills & Competencies
Excellent organisational, planning, and multitasking skills with strong attention to detail.
Outstanding written and verbal communication skills.
High level of professionalism, integrity, discretion, and sound judgement.
Strong interpersonal and stakeholder management skills.
Proactive, resourceful, adaptable, and able to work independently in a fast-paced environment.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other digital collaboration tools.
Ability to prioritise multiple assignments and meet tight deadlines.
Incorporated in 1887, The Straits Trading Company Limited is a conglomerate-investment company with operations and financial interests in resources, property, and hospitality. These include majority or strategic stakes in the world’s third-largest tin producer, Malaysia Smelting Corporation Berhad, which is dual listed on Bursa Malaysia and SGX-ST; ARA Asset Management Limited and Far East Hospitality Holdings as well as a diversified property portfolio and real estate investment that are wholly-owned by the Group.
We are seeking an experienced, highly organised, and proactive
Second
Personal Assistant
to provide comprehensive executive-level support to the Group Chief Operating Officer (GCOO). The successful candidate will serve as a trusted partner to the GCOO, ensuring seamless management of daily operations, business priorities, and stakeholder engagements while maintaining the highest level of professionalism and confidentiality.
Key Responsibilities
Executive & Administrative Support
Provide full spectrum of executive secretarial and administrative support to the GCOO.
Manage the GCOO calendar, appointments, meetings, and daily schedule.
Prepare, draft, edit, and proofread correspondence, reports, presentations, meeting materials, and other business documents.
Handle confidential information with the utmost discretion and professionalism.
Manage filing systems, records, and documentation to ensure accuracy and accessibility.
Business Coordination & Stakeholder Management
Coordinate business meetings, board meetings, investor meetings, and other high-level engagements.
Liaise effectively with internal stakeholders, senior management, business partners, investors, and external parties on behalf of the GCOO.
Prepare meeting agendas, presentation materials, minutes, and follow up on action items to ensure timely completion.
Business Development Support
Provide administrative and coordination support for new business initiatives and strategic projects.
Conduct research, compile information, and prepare reports to support business decision-making.
Undertake specific assignments
Event & Travel Management
Coordinate events, networking functions, and social engagements involving the GCOO.
Manage complex local and overseas travel arrangements, including flights, accommodation, transportation, itineraries and expense claims.
Accompany the GCOO on business trips when required.
General Responsibilities
Be able to anticipate the GCOO's needs and proactively resolve administrative or operational matters.
Support cross-functional coordination across business units when required.
Requirements
Qualifications
Diploma in Business Administration, Private Secretarial Studies, or a related discipline.
Experience
Minimum
8–10 years
of experience as an Executive Assistant, Personal Assistant, or in a similar executive support role, preferably supporting C-suite executives.
Proven experience managing highly confidential and sensitive information with discretion.
Strong experience coordinating complex calendars, business meetings, travel arrangements, and executive schedules.
Experience engaging with senior executives, investors, business partners, and external stakeholders.
Exposure to multinational or regional business environments will be an advantage.
Previous customer-facing experience is desirable.
Skills & Competencies
Excellent organisational, planning, and multitasking skills with strong attention to detail.
Outstanding written and verbal communication skills.
High level of professionalism, integrity, discretion, and sound judgement.
Strong interpersonal and stakeholder management skills.
Proactive, resourceful, adaptable, and able to work independently in a fast-paced environment.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other digital collaboration tools.
Ability to prioritise multiple assignments and meet tight deadlines.
Incorporated in 1887, The Straits Trading Company Limited is a conglomerate-investment company with operations and financial interests in resources, property, and hospitality. These include majority or strategic stakes in the world’s third-largest tin producer, Malaysia Smelting Corporation Berhad, which is dual listed on Bursa Malaysia and SGX-ST; ARA Asset Management Limited and Far East Hospitality Holdings as well as a diversified property portfolio and real estate investment that are wholly-owned by the Group.
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